Fruit of the Loom IT Finance Coordinator in Bowling Green, Kentucky
Description/Job Summary Fruit of the Loom, an independent, wholly owned subsidiary of Berkshire Hathaway Inc. & leading international basic apparel company, has an immediate opening for an IT Finance Coordinator at its corporate headquarters in Bowling Green, KY. The IT Finance Coordinator is responsible for processing, coding, receiving, and tracking invoices for the IT department. Provides detailed reporting, budget, and cost analysis to the IT leadership team. Identifies and explains all major differences between the forecast, annual plan, and actual results. Reviews all approved contracts, statements of work, and fixed asset projects to ensure associated costs are included in the financial budget for accurate forecasting and reporting. In addition, this position is responsible for general administrative duties and is the primary backup to the IT Executive Assistant. Responsibilities/Duties Maintain detailed budget tracking and invoice processing for IT leadership. Work with IT project leaders to verify billing amounts agree to contracts. Ensure projects are in our budget forecast file, accounts for staffing projections/forecast, and identifies discrepancies or issues that need to be addressed or corrected. Confirm receipt of goods and services and generate receiving transactions. Electronically scan vendor invoices to Accounts Payable for payment processing. Ensure invoices are processed timely and prior to the due date. Anticipate invoices that are paid on a regular basis (monthly, quarterly, or annually) and ensure they are received to avoid budget misses. Complete new vendor setup (Third Party Due Diligence and EBS) by obtaining vendor information forms and tax verification documents. Work with IT Contract Administrator to ensure all renewed contracts are processed and matched to the budget forecast file. Review reports to resolve discrepancies and errors in invoice account coding, tax issues, and other General Accounting entries. Review actual charges from these reports and balance with IT monthly budget reports. Prepare monthly Accounting accruals and reconcile results to the forecast and annual plan for both expense and capital. Analyze and explain all major differences and adjust current forecast file if needed. Work with Fixed Assets group to ensure IT AFE Project charges are posted correctly. Resolve issues by working with IT project leaders for billing, receiving, and asset tag reporting. Purchase end user software and hardware. Provide purchases and renewals for SSL certificates and domain name management. Provide support for IT audits as needed. Work with vendors and contacts to resolve discrepancies in billing amounts and payment terms. Reconcile payment shortages to vendors, track and process prepayments, and issue proper documents to Accounts Payable for processing. Escalate any complex issues to IT leadership. Primary backup for the IT Executive Assistant. Responsible for various administrative duties, event planning, catering, meeting scheduling and setup, interviews, telephone support, etc. Required Experience 2+ years of work experience in Accounts Payable, Accounting, or a related field Required Qualifications High school diploma or equivalent is required. Associate's diploma in related area or applicable certification is desired.