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Job Description Summary:UCAR is excited to announce the job opening for the UCAR Community Programs (UCP) Meeting Planner II. This position will work across UCP to support and perform a variety of functions and business activities for ETC (Education and Training Center), EODS (Earth Observation and Data Services Center), and the UCP Directorate Office. Specifically, the incumbent will be responsible for providing experienced meeting planning support to program management, staff, and will represent the group to outside entities. This position requires excellent organizational and time-management skills to successfully plan events and coordinate travel. Position Details: Visa Sponsored Job:No

Relocation Assistance Eligible:No

Job Location: Boulder, Colorado

Position Type & Term:Full time, Regular

Compensation Range: $51,373 - $64,216 Final salary and rates are based on education, experience, and skills relevant to the role. Application Notes Application Deadline:This position will be posted until September 22. Applications will not be accepted past this date.

Required application materials(preferably in PDF Format):

Resume

Questionnaire (To be answered within the application) -

Please share a brief overview of your experience in meeting planning and travel coordination.

When reviewing the position's Key Responsibilities and Knowledge, Skills, and Abilities sections, what skills do you bring to this role that might set you apart from other candidates?

This position requires the ability to collaborate with a diverse group of colleagues, directors, federal agency partners, etc. Briefly describe how you navigate differing perspectives and opinions within a team to ensure effective communication, mutual respect, and a successful outcome.

Background checksare conducted for candidates selected for hire. Learn more.

Work Location: This position is open to candidates seeking in-person and hybrid (combination of in-person and remote) opportunities. This position is eligible for remote work local to the Denver/Boulder area, as periodic/regular visits to the Boulder office will be required.Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories. What You Will Do Here is a summary of what one would expect to be generally responsible for in this role.

Key Responsibilities

Travel Coordination

Make complex domestic and international travel arrangements for visitors and employees.

Communicate event and travel information with travelers

Prepare and submit travel expense reports.

Meeting Planning

Lead the planning and coordination of event logistics for in-person, virtual and hybrid events, including:

Site searches, meeting room setups, arranging catering, preparing meeting materials, securing ground transportation, securing audio visual and IT support, providing support for the execution of the event during the live event, and providing other event support as needed such as some on-site su

Develop, monitor and adhere to established budgets under guidance of team lead.

Negotiate contract agreements with hotels and service agreements with outside vendors, including:

Lodging and space requirements, and ensures compliance of specific terms including cancellation, attrition and catering guarantees.

Reconcile invoices for goods and purchased services and resolve discrepancies.

Administrative Support

Conduct purchasing including project materials, printing, software licenses, and computer hardware using a purchasing card and UCAR's procurement... For full info follow application link.

The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employ ent and does not discriminate on the basis of race,