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Event Planning and Communication Coordinator

Requisition Number: 59099

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 18-Sep-2024

Date Posted:

Job Summary

The Center for Teaching and Learning (CTL) is encouraging applications for The Event Planning and Communication Coordinator position. Working with Strategic Relations and Communications and under the supervision of the Center for Teaching and Learning (CTL) Assistant Director, the Event Planning and Communication Coordinator coordinates and facilitates communications for the CTL team, which includes the embedded group ASSETT (Arts & Sciences Support of Education Through Technology). This includes coordinating content and design for print, web, digital, email, and social platforms. This position further supports the planning, coordination, and organization of Center programs and events. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The CTL supports innovation and excellence in teaching and learning at the University of Colorado Boulder through its workshops, consultations, programming, and related activities and resources. Our work through the CTL aims to cultivate attitudes toward teaching that are open, curious, and innovative. Impactful teaching, we believe, is not innately produced but is learned, informed by continuous dialogue, collective knowledge, and rigorous scholarship. As a Center, we invite educators to an open, common space where all are welcome to explore teaching practices, pose questions, have brave conversations, take creative risks, and embrace intellectual humility.

What Your Key Responsibilities Will Be

Marketing and Communications:

• Work collaboratively with Strategic Relations and Communications on CTL website updates and content, as well as active management of social media platforms.

• Work collaboratively with Strategic Relations and Communications to anticipate and plan communications from the CTL and to engage proactively in media relations.

• Work with Strategic Relations and Communications to create regular updates and news stories about the CTL for the campus community. This includes publishing a newsletter.

• Liaison with other teaching entities on campus to maintain a common calendar of pedagogic activities on campus.

• Maintain and update mailing database.

• Design and disseminate print and digital advertisements, invitations, and handouts for CTL events.

• Contribute to the design of the CT/ASSETT annual report.

• Design and order CTL-branded swag (e.g., apparel).

• Maintain publication archives, including photos, videos, images, logos, and marketing materials.

Event Planning and Program Support:

• Facilitate the planning, organization, and execution of CTL events. Among other tasks, this includes managing the calendaring of workshops, seminars, gatherings, and other events, as well as picking up catering orders and other supplies for events.

• Arrange event logistics, such as room scheduling, video conferencing (e.g., Zoom), catering, AV needs, photography, etc.

• Assist CTL staff with coordinating faculty, graduate-student, and other campus groups affiliated with the CTL.

• Facilitate the collection and management of attendance data and other event-related data for internal use.

• Train and supervise student staff who assist with programs, special events, and office functions.

What You Should Know

Hybrid work schedule offered with weekly in office attendance required.

What We Can Offer

The salary range for this full-time position is $56,000-$61,000.

Benefits

The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

Be Statements

Be collaborative. Be driven. Be Boulder.

What We Require

• Bachelor's degree from an accredited college or university or equivalent combination of experience and education.

• One plus (1+) years of experience managing websites and electronic communication projects, completing electronic marketing campaigns, and/or working in a copywriting, communications, public relations or related position.

• Experience writing for diverse outlets (web, print, social media) and audiences.

• Experience with event planning.

• Proficiency in computer software, including, but not limited to, Word, Excel, Outlook, Web Express, Drupal, PowerPoint, Zoom, Qualtrics (including workflows), social media applications, graphic design and video tools.

What You Will Need

• Demonstrated interpersonal skills, including the ability to work effectively on a team and within collaborative work situations.

• Ability to exercise excellent time management skills to prioritize projects and achieve program needs and goals.

• Ability to self-start and independently manage multiple complex assignments.

• Exceptional writing, editing, and proofreading skills.

• Strong organizational skills and attention to detail.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

We may request references at a later time. Please apply by 9/18/2024 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://www.colorado.edu/jobs/) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Event-Planning-and-Communication-Coordinator/59099 (https://apptrkr.com/5609452)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.