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Job Description Summary:UCAR is seeking a dynamic Administrative Assistant II to provide onsite support for staff and visitors within the Computational & Information Systems Lab (CISL) - a diverse laboratory. This position will include a substantial amount of travel and visitor support and will require a professional demeanor and an effective approach to completing projects and solving problems. Support may include varied duties ranging from routine office tasks, matrixed administrative team support to tasks requiring the use of independent judgment within established policy guidelines, practices, and procedures. Requires intermediate administrative skills in coordination and accomplishment of a broad range of administrative support tasks.

NSF NCAR's Computational and Information Systems Laboratory (CISL) is a leader in supercomputing and data services necessary for the advancement of atmospheric and geospace science. CISL's mission is to remain a leader at the forefront of ensuring that research universities, NSF NCAR, and the larger atmospheric, oceanographic, and related research communities have access to the computational resources they need for their research. To fulfill the need for a stronger workforce at the intersection of High Performance Computing (HPC) and geoscience problems, CISL engages in education and outreach activities to inspire and attract a diverse future workforce. Position Details: Visa Sponsored Job:No

Relocation Assistance Eligible:No

Job Location: Boulder, Colorado

Position Type & Term:Full time, Regular

Compensation Range: Salary Range $43,825 - $54,055 Final salary and rates are based on education, experience, skills relevant to the role. Application Notes Application Deadline: This position will be posted until Friday, January 31, 2025. Hiring Timeline: Required application materials (preferably in PDF Format): Resume/CV Cover Letter- Please address the following two topics in your cover letter: (1) How your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting). and (2) Please tell us about a time when you were working with someone from a culture or identity other than your own and you made a mistake or "got it wrong". How did (or didn't) you recover? What did you learn? Background checks are conducted for candidates selected for hire. Learn more.Work Location: This position is open to candidates seeking in-person (onsite) and/or hybrid (combination of in-person and remote) opportunities. Hybrid schedule will require a minimum of 3 days/week onsite, plus occasional events as needed. Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.What Here is a summary of what one would expect to be generally responsible for in this role. Key Responsibilities Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

Travel (Staff and Visitors): Responsible for overall lab travel workflow, including planning, arrangements, agendas and reimbursements for both international and domestic trips using online systems. Responsible for ensuring that US travel regulations are followed as well as the travel policies of the University Corporation for Atmospheric Research (UCAR) and CISL. Works with travelers to support completion of required documentation; e.g., authorizations, vouchers, visas and reimbursements as needed. Calculates per diem rates and foreign currency. Under general guidance/supervision of the CISL visitor coordinators, prepares visitor forms, r lated paperwork and onsite support. Coordinates the scientific and professional arrangements of visitors to the National Science Foundation - National Center for Atmospheric Research (NSF NCAR), working with the visitor, host and staff. Ensures adherence to UCAR and laboratory policy and procedures for visitor support. Serves as the initial onsite contact for staff and visitors, helps with orientation, office and local arrangements.

Special Projects, Workshops, Meetings and other Administrative Support: Provides onsite administrative support to the lab regarding staff and visitors. Coordinates new employee and visitor offices, supplies, computer requirements, telephones, ergonomics, etc. Introduces newcomers to UCAR/NSF NCAR/CISL staff and facilities and obtains access cards. Provides delegation coordination for lab directors, maintains schedules, notifies alternates and communicates to staff. Provides back up support for the administrative team. Proactively communicates with staff regarding announcements, requests, deadlines and general updates. Supports administrative process guidelines. May take meeting minutes. Edits/proofreads/formats administrative and/or scientific, general correspondence and specialized technical documents and edits non-technical portions for correct grammar, spelling and formatting. Prepares mass mailings for distribution. Assists with administrative and logistical support. Maintains and... For full info follow application link.

The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race,