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Event Specialist (onsite)

Employment Type: Temp to Perm

Date Posted: 9/9/2024

Location: Boston, MA

Pay Range: $28.00 - $32.25 per Hour

Job Number: JO-2409-2491

Primary Function

This position will serve as the hospitality and events management assistant for the President and the President’s spouse and act as a representative of the management of Presidential Events. Reporting to the Director of Hospitality for Presidential Functions, this person will be responsible for assisting in planning, designing, and executing a variety of events and programs for the President (and the President’s spouse, as needed). Additionally, this position will be responsible for the oversight and management of the Sloane House events and others taking place on and off-campus, as hosted by the President.

Start Date: 9/16/24

End Date: 12/27/24

Onsite

May require some evenings

Potential temp-perm

Pay Rate: $28 - $32.25/hour

Duties & Responsibilities

• Manage planning and execution of institutional events, most specifically those taking place at the President’s residence and/or that the President is hosting on-campus.

• Conceptualize and design these events, develop budgets, create and maintain guest tracking systems, communicate event needs to service providers, and manage on-site staff on these events; including web and specialized guest services.

• Assist with and track ground transportation and hotel needs for the Trustees and other VIP guests of the University. As needed, research off-campus venues for highest-level University events, prepare proposals, work with site personnel to develop contracts, identify insurance requirements, and work with those site staffs to create events that will ensure the Presidential signature hospitality is executed at all times.

• Work closely with the Director and Executive Director to plan and execute related Presidential events.

• Keep thorough record of all required documentation and correspondence; issue and track payments to service providers and external vendors; ensure event files and database records are accurately maintained for budgetary and forecasting purposes.

• When it relates to high-level University events, develop accurate dining and briefing documents to ensure that all day-of details are updated.

Skills & Qualifications

• Advanced collaboration, communication and interpersonal skills

• Excellent organizational and time management skills

Education & Experience

• Bachelor's Degree

• Three to Five Years of experience in a university setting or non-profit

To Apply

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Diversity Inclusion & Customer Service Statement

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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