City of Boise Public Works Travel Coordinator (part-time) in Boise, Idaho
Public Works Travel Coordinator (part-time)
Public Works Travel Coordinator (part-time)
$15.75 - $16.50 Hourly
Temporary - Up to 19 Hours
8/3/2021 5:00 PM Mountain
Arranges, manages and coordinates all aspects of Public Works department business travel. Coordinates employee transportation, lodging, car rental and develops itineraries. Adheres to policies and procedures for the city's employee travel program. Serves as a subject matter expert and liaison for the department, travel agencies and third-party travel software provider. Works under general supervision.
Please submit a resume and cover letter to be considered for the position.
The Public Works Travel Coordinator position is a temporary part-time, up to 19-hour per week position. This position is not benefit-funded.
Coordinates all travel needs for the Public Works department. Schedules hotels, flights, and car rentals and prepares itineraries. Assists with processing and other travel-related documentation. Works with outside travel agencies. Serves as a subject matter expert and point of contact for all travel-related issues or concerns. Communicates travel status with internal customers. Researches, negotiates, and secures rates with airlines, car rental companies, and hotels. Seeks and maintains knowledge as to the best seasonal pricing and availability. (50%)
Administers, monitors and reimburses city employees for the cost of hotel rooms, taxi rides, meals and or other travel expenses. Prepares, processes and monitors employee travel advances and reimbursements. Validates employee advance and reimbursements requests to ensure adherence to city policies and procedures. Tracks travel advances and reimbursements submissions and payments to facilitate timely processing and provides a monthly report. (30%)
Processes p-card transactions and coordinates with department staff to ensure the correct expenditure lines are charged and purchases adhere to all applicable City of Boise policies. Communicates with p-card holders to help them understand and provide accurate and appropriate documentation in a timely manner. Participates in audit reviews, special projects, or training efforts as required. (20%)
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Total Percentage = 100%
Required Knowledge, Experience, And Training
Two years of experience in the hospitality and travel field, and a high school degree or GED equivalent or an equivalent combination of education and/or experience.
Level of Knowledge; Advanced knowledge of coordinating travel arrangements, working in the travel industry and a firm grasp of digital data and file management systems.
Abilities; Ability to use accounting and spreadsheet software; prepare reports; establish priorities and organize workload; research and analyze data; communicate effectively verbally and in writing; establish methods, procedures, and internal controls to maintain travel and purchasing card systems; prioritize work, complete tasks under time constraints and strict deadlines in a fast-paced environment; maintain accurate and detailed travel records; accurately prepare travel and p-card reports; reconcile complex, high volume accounts; work independently or with minimal supervision; exercise good judgment; interpret and follow city code, policies, regulations, and procedures; recommend solutions and correct problems; display an attitude of cooperation and work harmoniously with all levels of City of Boise employees and the public; communicate effectively in the English language at a level necessary for efficient job performance; maintain confidentiality with sensitive documents or information; complete assignments in a timely fashion; understand and comply with all rules, policies, and regulations; maintain prompt and regular attendance; perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
Preferred Knowledge, Experience, And Training
Associate's degree in business or related field and six years of experience as a travel coordinator, or an equivalent combination of education and/or experience.
Experience with travel software (such as Concur) and/or online reservation system.
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is rarely lifting/carrying up to 35 pounds. Also, the employee is rarely pushing/pulling up to 50 pounds. The noise level is occasionally moderate and rarely loud. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision, distance vision and peripheral vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.
The work environment will include inside conditions, with areas of dust, odors, mist and gases or other airborned matter.
Top talent deserves top notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; fire fighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare : ZERO premium medical coverage for you and your family!
Low cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans
PERSI retirement benefits
401(k) or 457b investment options with employer match.
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
8 hours of vacation per month, and this increases the longer you stay with the City
10 paid holidays every year
8 hours of sick leave per month
Six weeks Parental Leave
Life & Long Term Disability-
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits –
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Free Boise GreenBike membership
Free local bus pass
Corporate discount programs
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.