Job Information
Idaho Division of Human Resources Administrative Assistant in Boise, Idaho
Administrative Assistant
Posting Begin Date: 2024/04/23
Posting End Date: 2024/05/10
Category: Administrative Asst
Sub Category: Office and Administrative Support
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 19.00
Maximum Salary: 23.00
Pay Rate Type: Hourly
Description
State of Idaho Opportunity
Administrative Assistant
Full-time (40 hours) - $19.00 - $23.00 hour D.O.E.
Defending zealously, advancing fairness, and advocating with integrity.
Applications will be accepted through4:59 PM MSTon the posting end date.
LOCATION
Boise, Idaho. As Idaho’s capital, Boise is at the heart of a growing metropolitan area of approximately 800,000 and serves as a regional commercial center. Boise offers a rich variety of cultural and recreational opportunities, with fly-fishing, biking, skiing, kayaking, and hiking all within close proximity.
ABOUT US
The State Appellate Public Defender (SAPD) consists of two distinct units. The Capital Litigation Unit (CLU) represents indigent clients who have been convicted of murder and sentenced to death. The CLU handles both post-conviction proceedings in the trial court and appeals before the Idaho Supreme Court. The Appellate Unit (AU) represents indigent clients in juvenile, misdemeanor, felony, and post-conviction appeals.
BENEFITS
Best Retirement Available In The Nation
The State of Idaho has one of the Nation’s best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit.
Other Excellent Benefits
Excellent low-cost medical, dental, and vision insurance (https://ogi.idaho.gov/benefits-plans/) ;
Generous vacation and sick leaveaccrual beginning as soon as you start;
Paid parental leave;
Eleven paid holidaysper year;
Multiple retirement savings plans, including optional 401K and Deferred Compensation plan;
Group Life Insurance/Disability Insurance/Supplemental Life Insurance (https://ogi.idaho.gov/life-disability/) ;
Employee Assistance Program (https://ogi.idaho.gov/counseling/) ;
Flexible Spending Accounts (https://ogi.idaho.gov/flexible-spending-accounts/) ; and
Wellness Programs.
The State of Idaho offers a robust total compensation package, for additional information related to benefits and/or State programs, please visit:
https://dhr.idaho.gov/information-for-state-employees/
The SAPD is a qualifying employer for the purposes of the Public Service Loan Forgiveness Program (PSLF).
POSITION & RESPONSIBILITIES
TheAdministrative Assistantperforms a wide variety of administrative support functions that enable attorneys to function effectively. Primary responsibilities include, but are not limited to:
Answering, screening, and routing a high volume of telephone calls from clients and the public;
Drafting, proofreading, and electronically filing a variety of legal documents;
Proofreading outgoing briefs for grammar, spelling, punctuation, organization, clarity, and content;
Processing incoming legal filings and calendaring deadlines;
Maintaining briefing schedule and distribute to attorneys;
Processing and distributing incoming mail;
Opening cases in case management database;
Communicating with the Idaho Supreme Court, Idaho Court of Appeals, and various district courts across the State of Idaho;
Updating and maintaining an administrative office calendar; and
Greeting visitors as necessary.
MINIMUM QUALIFICATIONS
The Administrative Assistant must have a minimum of two (2) years’ experience performing administrative tasks in a professional office environment. An associate degree is preferred, but not required. Law office experience, including knowledge of legal terminology and criminal law and procedure, is strongly preferred. Proficiency with Microsoft Office suite, including Outlook, Word, and Excel and the ability to operate standard office equipment such as a fax machine, copy machine, and multi-phone telephone system is required.
KNOWLEDGE, SKILLS & ABILITIES
The Administrative Assistant interacts daily with a diverse group of individuals, including but not limited to, clients, their families, attorneys, court clerks, the public and deals with sensitive information on a regular basis. As a result, excellent communication skills, along with the ability to maintain client confidentiality is required.
The Administrative Assistant must be detail-oriented, able to prioritize multiple work assignments and meet deadlines, and capable of working independently with minimal supervision. It is imperative that the candidate have the ability to proofread documents for spelling, grammar, punctuation, and sentence structure.
The ability to read, write, and converse in Spanish, as well as translate documents, is preferred.
HOW TO APPLY
Qualified applicants who would like to apply for this position must submit the following: 1) cover letter, 2) resume, and 3) two letters of recommendation. Application materials must be submitted no later than May 10, 2024, at 4:59 p.m.Application materials should be submitted through the Careers with the State of Idaho website, https://statecareers.idaho.gov/ , and not directly to the agency.
For inquiries regarding this position, please contact Rachel Murray, Office Administrator, at (208) 334-2712 or [email protected] .
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities. Discrimination based on veteran status, disability, race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws, is prohibited.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities. Auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .
Preference may be given to veterans who qualify under state and federal laws and regulations.