Experience Inc. Jobs

Description

We are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing administrative support to the Executive Leadership Team and other office personnel.

In this role you will be:

Responsibilities:

• Provide high-level administrative support to executives and office personnel, ensuring smooth day-to-day operations.

• Coordinate employee onboarding, including arranging and scheduling orientation and training sessions.

• Maintain and update internal databases with employee information and administer personnel records throughout the employee lifecycle.

• Oversee the management of employee handbooks, develop guidelines, FAQs, and other resources to support employees’ understanding of company policies.

• Evaluate organizational needs and implement proactive changes to improve processes and employee support.

• Process and review employee expense reimbursements for accuracy and adherence to policy, ensuring timely approvals.

• Communicate effectively across departments to ensure a collaborative and supportive work environment.

• Maintain precise and up-to-date documentation and records.

• Prepare internal communications and update policies as needed to ensure clarity and consistency across the organization.

• Support scheduling and logistical needs for select executives and manage tasks related to new hires, including workspace setup and necessary documentation.

• Lead efforts to promote employee engagement and maintain a positive work environment.

• Organize and lead company events, managing all aspects of event planning and execution.

• Proactively arrange meetings, events, and travel plans, with close attention to executive preferences and schedules.

• Lead and oversee various office-related projects as they arise to enhance team efficiency and morale.

  Requirements

Qualifications:

• Minimum of eight (8) years’ experience in administrative support roles, preferably supporting executives.

• Demonstrated experience in employee onboarding, training coordination, and maintaining HR-related documentation.

• Strong ability to assess organizational needs and provide actionable recommendations for improvement.

• Expertise in handling expense reimbursement processes and ensuring policy compliance.

• Excellent communication skills with a collaborative approach to cross-functional work.

• Detail-oriented with a commitment to accuracy in maintaining records and documentation.

• Proven ability to drive employee engagement and contribute to a supportive work culture.

• Experience in event planning and coordinating logistics for meetings and travel.

• Flexibility and adaptability to lead projects and support various office initiatives.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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