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Job Title Brokerage Coordinator Job Description Summary Cushman & Wakefield, a Global Commercial Real Estate firm, has an opening for a Brokerage Coordinator/Admin to support sales professionals in our Bloomington MN office. Responsibilities include coordination of marketing materials (digital flyers and brochures), general administrative support (confidential reports, correspondence, database management, expense reports), and other assigned tasks in support of sales professional activities. The candidate must have strong organizational and analytical skills. The ability to maintain a high standard of work in a fast-paced environment is critical. Experience with Microsoft Office Suite, Adobe, and Excel is required. Experience with InDesign, and PowerPoint, are preferred. Salesforce experience is a plus. Job Description Key Responsibilities Provide administrative and office support to a department, service line or local brokerage services department or specialized team * Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team * Assist with updating deals in tracking database * Maintain confidential department records and office files in accordance with internal company procedures * Project manage the creation and/or editing of presentation materials including flyers, leasing proposals, offering memorandums, case studies, email blasts, invitations, etc. and redlining of various documents * Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc. * Proofread and correct spelling, grammatical, and layout errors * Coordinate and assist with collecting, aggregating, and preparing data * Update and maintain client database * Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges * Provide backup coverage for other coordinators, when necessary * Assist with updating electronic property listings Maintain Client Relationship Management Database * Maintain and enter new leads and opportunities into the CRM system * Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses * Run reports Deal Documentation and Revenue Accounting * Prepare and collect all deal-related documents, and follow up with all parties on the execution as required * Maintain and process all expense reports for brokers * Coordinate with management for review and approval of agreements as necessary * Create deal sheets per listing agreements for review and approval * Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required * Maintain outstanding balances in CRM for brokers Consistently update transaction pipeline details Requirements * 1-3+ years experience in administrative, marketing, or related field preferred * Excellent oral and written communication skills, including creating and editing marketing materials * Proficiency with Microsoft Office Suite * Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop) a Plus * Detail-oriented, self-starter, well-organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently * Demonstrated strong interpersonal skills * History of excellent internal and external customer service Physical Requirements * Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day. * May involve periods of standing, such as operating at machines including; copiers, faxes, scanners, binding, cutting, and folding * Some overtime may be required. * Regularly required to lift supply boxes; some could weigh up to 30 pounds * Extensive walking throughout the office, stocking kitchen supplies and office supplies * Regularly required to talk, hear, an use hands and fingers to write and type * Ability to speak clearly so others can understand you * Ability to read and understand information and ideas presented orally and in writing * Ability to communicate information and ideas in writing and orally so others will understand * Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or emailHRServices@cushwake.com. Please refer to the job title and job location when you contact us. Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.