Job Information
Binghamton University Assistant Director of Summer and Winter Programs in Binghamton, New York
Location: Binghamton, NY Category: Professional Posted On: Fri May 24 2024 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $70,000 - $80,000
The Assistant Director of Summer and Winter Programs at SUNY Binghamton plays a crucial role in the operational, financial, and promotional aspects of the university's summer and winter sessions. This position involves collaborating with various university departments to ensure smooth operations, financial planning, reporting, and contracting for these sessions. Additionally, the Assistant Director oversees marketing and promotion efforts to maximize enrollment and engagement. This position offers an exciting opportunity for a motivated individual to contribute to the success of SUNY Binghamton's Summer and Winter programs while utilizing their skills in operations, finance, and marketing.
Responsibilities include:
Operations, Financial Planning, Reporting, and Contracting:
Collaborate with CBASM on course proposals and schedule building, error reports, and course changes.
Develop fiscal models for the University's Summer and Winter programs.
Create faculty pay matrix and initiate faculty pay.
Work with departments to develop financial models and payment sliding scales for Summer and Winter Session Instructors.
Oversee hiring, including offer letters and HR processes for session instructors.
Manage financial reconciliation and reporting for Summer and Winter sessions in collaboration with the business office and office of institutional research.
Monitor course enrollment for course cancellations.
Monitor Summer and Winter email accounts to ensure timely responses and resolution of inquiries.
Marketing and Promotion:
Manage the creation, publication, and distribution of all Summer and Winter Session marketing materials.
Update and maintain the Summer and Winter Session websites.
Compile a list of online courses for Open SUNY course listing.
Methods of Accountability
Maintain regular verbal and written communications with the Vice Provost for Online and Innovative Education to ensure alignment with strategic goals.
Solicit and incorporate feedback from faculty, staff, and students to continuously enhance program quality and effectiveness.
Ensure compliance with college policies and procedures governing summer and winter sessions.
Undergo performance evaluations by the Vice Provost for Online and Innovative Education to assess job performance and identify areas for growth.
Job Requirements:
Visa sponsorship is not available for this position
Bachelor's degree
Two or more years of course building or program management experience
Advanced skills in Google Sheets or Microsoft Excel
Excellent communication skills, both oral and written
Ability to manage multiple tasks and prioritize effectively to meet deadlines
Previous experience managing budgets and accounting, with comfort in mathematical calculations related to accounting
Preferred:
Masters degree
Proficiency with Banner SSB/IMB (especially course building), with additional experience in SAS Dashboards, SUNY Business Intelligence, and the Binghamton HR forms system
Familiarity with Binghamton University academic departments and programs
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.