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Stockman Bank of Montana SECONDARY MARKET SPECIALIST in Billings, Montana


Our people, philosophy and the way we do business have positioned Stockman Bank as Montana’s premier financial center for business leaders, agriculture operators, commercial developers and real estate owners. We are a Montana-born company, built on western values, focused on creating long-standing relationships through integrity, expertise and results. Our offices are locally managed and community-oriented, allowing us to best serve our customers. Our workforce is well trained and competent, and our work environment encourages productivity, personal growth and job satisfaction.

Position General Responsibilities:

Responsible for assisting in the day-to-day operations of the department, providing customer service regarding loan programs, pricing and adjustments, structuring loans and assistance in negotiating pricing for correspondent loan programs. Assist with packaging, shipping, and delivery of loan files to investors. Requires a team approach with regular communication and interaction throughout the organization. Requires accurate data input into required systems.

Employees Supervised:


Education, Experience and Certification Requirements

Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

Minimum Qualifications:

  1. High School diploma or equivalency

  2. Strong commitment to providing exceptional customer service.

  3. Strong problem-solving skills.

  4. Must be able to work independently and to prioritize multiple tasks.

  5. Strong written and verbal communication skills required.


  1. Previous mortgage or professional office experience

Position Specific Responsibilities, Duties and Competencies

Locking and Hedged Loans duties:

· Oversee, accept and confirm mortgage rate locks

· Resolve mortgage rate and pricing issues

· Assist in ensuring compliance with Federal regulations and fair lending policies.

· Stay current on changes to investor and secondary marketing policies.

· Process all lock requests and email confirmations to the requestor

· Enter locked loan information in LOS, including price and lock expiration dates

· Process extension requests, cancellations and revisions as requested

Shipping and Delivery duties:

· Maintain a comprehensive understanding of the loan processing flow, including loan programs and related mortgage documents.

· Packaging and shipping loans for secondary market purchase.

· Transmitting Government data for loan guarantee.

· Tracking and submission of final documents to secondary markets.

· Correspondence, research and correction of all post closing issues.

· Tracking and disbursement of repair escrows

Sales/Public Relations:

· Promote the improvement of Stockman Bank through quality customer service, promotion of products, professionalism in conduct and diligent work ethic.

· Greet all customers pleasantly and make them feel welcome and comfortable.

· Effectively handle customer questions and problems.

Federal Regulation:

  • Maintain a working knowledge of Bank's written policies and procedures that apply to and concern this position’s area of responsibility, including general regulations such as the Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and various other Federal and State regulations as they apply.

Physical and Mental Demands (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Occasionally = 0-33% of shift Frequently = 34-66% of shift Constantly = 67-100% of shift

  1. Constant lifting/carrying up to 10 lbs. with frequent lifting/carrying up to 25 lbs. anything above consider a team lift. Constantly required to hear, talk, write, read, keyboard/computer entry, reach, stretch, work under time constraints with needed ability for task management flexibility and to perform routine duties with attention for details. Constant abilities used/required on the job are mathematics, memory, reasoning, estimating, problem-solving and exercising judgment.

  2. Constantly stand, walk or sit, while requiring oral and written communications with co-workers, customers and transactions with guidance available.

  3. Occasionally stoop, kneel, crouch or crawl.

  4. Infrequently climb (up ladders, etc.), balance (to reach items) or drive a car.

  5. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment (The work environment characteristics described here are representative of those an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  1. Constantly works with others, around others, with co-workers in other departments or branches and with customers and the general public in person and via telephone. Constantly works indoors, in confined areas and is exposed to the risk of electrical shock.

  2. Frequently works around noise (moderate level). The employee must have the ability to focus on tasks and customers while hearing machines, conversations of others, music, phones etc., in a confined area.

  3. Infrequently the employee works alone and works near moving objects. The employee is also infrequently exposed to outdoor weather conditions.

Company Functions and Expectations:

Technical Knowledge

Has the technical knowledge and analytical skills to fulfill job duties in a positive manner. Keeps abreast of new and changing developments in industry/field especially as it pertains to the individual’s position. Has the ability to analyze situation and react accordingly.


Expresses information/thoughts clearly and concisely in both written and verbal form. Keeps communication channels open with subordinates and supervisors. Responds promptly to calls or inquiries in a courteous and professional manner. Communication is effective and efficient.


Establishes priorities, sets goals and meets deadlines in an accurate and efficient manner. Organizes overall workflow and working area. Quickly identifies problems, makes timely decisions, and notifies affected personnel. Plans effectively to ensure timely completion of duties.


Is willing to assist others to ensure deadlines are met. Provides assistance to less experienced personnel when needed. Informs appropriate personnel of significant issues in a timely manner. Works well in group environment and with supervisor.

Models professionalism by addressing others with appropriate actions and appearance within professional boundaries.

Customer Service Culture

Employees will strive for outstanding, professional and courteous service to our customers and anyone who visits our facility.