Job Information
St. Luke's University Health Network Administrative Assistant, Construction Management in Bethlehem, Pennsylvania
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.
The Administrative Assistant for Planning & Construction Management will be responsible for providing administrative support to the Vice President and the Director of Planning & Construction Management and the Planning & Construction Management (PCM) Department by preparing correspondence, scheduling meetings, record keeping, maintaining files, assisting with special projects and events, receiving visitors to the department in a professional, confident and competent manner. This position will be required to coordinate and schedule local and state inspections along with the tracking of associated documents.
JOB DUTIES AND RESPONSIBILITIES:
Arranges SLUHN internal meetings, maintains the Vice President’s calendar and files, collects and prepares information for use in PCM Department meetings, etc. and types correspondence, reports and related material for Vice President
Answer phones and processes mail and distributes to appropriate parties. Prepares responses to routine inquiries as requested
Provides support to PCM Director & Project Managers as required.
Maintains department files and records for all department contracts, purchase requisitions, etc.
Assists the Construction Coordinator as needed
Tax Exempt/Entity Info facilitator
CAD file coordinator (Real Estate, Planon)
Monthly Department Meeting (Agenda, breakfast and/or Vendor guest coordination)
Update and maintain master list of Architect/Engineer/General Contractors
Update and maintain Certificate of Insurance (COI) database - Email vendors for expiring COI
Update and maintain Vendor Rate Sheets (contact vendors in November/December)
Update and maintain database of current subcontractors, Architects, General Contractors, Municipalities, Inspection Agencies and Department of Health responsible persons and update Project Managers and Director as needed
Process all check requests (Accounts Payable)
Township Escrow Account Coordinator
Set up and distribute customer service survey’s at the conclusion of all jobs
Prepare/Implement Capital requests procedures
Prepare and maintain copies of the Department of Acute and Ambulatory inspection booklets, Department of Health
PA Department of Health and Life Safety review meeting coordinator
Maintain ILSM and ICRA documents
PHYSICAL AND SENSORY REQUIREMENTS:
Occasionally lift and/or carry 50 lbs. Frequently lift and/or carry 25 lbs. Being able to frequently lift or carry objects weighing up to 25 pounds is often more critical that being able to lift up to 50 lbs at a time. Stand and/or walk at least 6 hours in an 8-hour work day. Stooping (bending at the waist) and crouching (stooping and bending at the knee) – required frequently. Handling (grasping) – required frequently. Fingering (fine manipulation) – required only occasionally.
EDUCATION:
Graduate from a secretarial/business administration program preferred.
TRAINING AND EXPERIENCE:
Ability to complete clerical and secretarial duties. Tact, courtesy, initiative, sound judgment and the ability to follow direction. Five years experience as a secretary or administrative assistant. Ability to work with people in a diplomatic manner. Ability to work independently or with minimal supervision. Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat.
Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!
St. Luke's University Health Network is an Equal Opportunity Employer. (http://www.slhn.org/EOE)
Founded in 1872, St. Luke’s University Health Network (http://www.slhn.org/) (SLUHN) is a fully integrated, regional, non-profit network of more than 20,000 employees providing services at 15 campuses and 300+ outpatient sites. With annual net revenue of $3.5 billion, the Network’s service area includes 11 counties in two states: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. St. Luke’s hospitals operate the largest network of trauma centers in Pennsylvania, with the Bethlehem Campus being home to St. Luke’s Children’s Hospital.
SLUHN is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. It is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. The Network’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from Fortune/Merative 11 times total and eight years in a row, including in 2023 when it was identified as THE #4 TEACHING HOSPITAL IN THE COUNTRY. In 2021, St. Luke’s was identified as one of the 15 Top Health Systems nationally.
SLUHN has been named a Top Workplaces 2023 by the Morning Call. In addition, St. Luke’s has been named a Top Workplace nationally, in the Philadelphia region, and in New Jersey. St. Luke’s is the ONLY healthcare institution in Pennsylvania and the third-highest ranked healthcare entity in the nation to be deemed a Top Workplace in 2023. In 2023, St. Luke’s was named one of America’s Best Employers for Women by Forbes. St. Luke’s was the only employer in the Lehigh Valley to be named to the list and was one of only two healthcare employers in Pennsylvania to receive the designation. St. Luke’s University Health Network is the top-ranked Lehigh Valley-based employer in Forbes Magazine’s ranking of employers in Pennsylvania.
Learn More Here. (http://www.slhn.org/About)