Experience Inc. Jobs

Associate, Project Management Central Asia, Afghanistan, and Pakistan

City/Country Location Details Bethesda, Maryland

Employment Status Full-Time Regular

Job Type Corporate

Job Title : Associate, Project Management Central Asia, Afghanistan and Pakistan (P2)

Department : USG Programs

Reports to: Director, Projects

Work Location: Bethesda, Maryland

Position Overview

This position provides support to home office management, financial, and contractual oversight of U.S. Government-funded international development projects. This position will be assigned to a Portfolio and will primarily support project management work in that Portfolio. This position works with field teams to provide operational support for one or more projects. They will be responsible for helping projects achieve quality programing and development outcomes. As a project management team member this positions provides support and collaborates with colleagues as needed.

This is a full-time position, which requires authorization to work in the United States.

Responsibilities

Project Management Support

• Act as a liaison to the field for day-to-day problem solving and support.

• Independently trouble-shoot common problems and escalate more complex issues to the Project Manager and follow up until resolved.

• Provide short-term coverage for traveling Associates.

Project Coordination

· Coordinate the administrative activities of the project including mobilizing and demobilizing staff and international consultants, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables, and close-down.

· Perform administrative tasks for several projects including mobilization, demobilization, AP adjustments, vendor invoice review, Procure to Pay requisitions, and iExpense auditing.

· Conduct routine auditing of grant and operations files to ensure compliance with USAID and DAI policies and procedures.

· Maintains files and ensures record retention compliance.

Contract Management

• Initiate requests for approvals; coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support.

• Draft routine contractual documents using approved templates.

• Identify and synthesize potential issues and present possible solutions to the Project Manager and project team.

• Monitor compliance with contract and regulations and escalate as needed.

Financial Management

• Responsible for ensuring processing and review of project financial transactions and monthly project invoices.

• Review and process invoices and audit iExpense Reports.

• Create and/or maintain project budget tool and coordinate data entry from field and home office into project contract budget.

• Support monthly financial analysis, quarterly forecasts, and ad hoc financial reporting when requested.

• During realignments, identifies and trouble-shoots issues.

Business Development

· Serves as Proposal Pricer for proposals in their portfolio or other portfolios as needed.

· Serve as country-specific information providers around client knowledge, partnering and local staffing.

Additional responsibilities as deemed necessary.

USG Business Unit Core Competencies

All staff hired into positions within the USG Business at DAI are expected to demonstrate these competences throughout their work and interactions with others.

• Collaborates Effectively: Recognizes the benefit of working with others from multicultural backgrounds; believes collaboration can lead to better and stronger contributions to USG; views relationships as long-term and meaningful; Communicates with empathy to cross-cultural audiences.

• Champions Inclusion:Treats others with honesty, respect, and consideration; promotes cross-cultural understanding and inclusion throughout the organization;demonstratesappreciation for the complex environments in whichDAIworks.

• Performs with Excellence:Thrives in all aspects of your roleand fosters an open and energizing environment that motivates self and peers to contribute their personal best and is reflective of USG’s vision and mission.

• Creates Innovative Solutions:Problem solvesandbroadens perspectives, while overcomingbiases to find solutions to complex challenges;seeks opportunities to experiment withnew approachesand grow/develop the skills of oneself and others.

• Drives Growth:Able to weigh the costs and benefits of actions both internally and externally and their impact on diverse markets and stakeholders; Understands priorities and behaviors necessary for personal and organizational growth.

• Navigates Risk:Integrates risk considerations into all aspects of work and planning; understands benchmarks for escalation of a risk-related issue or concern;makes decisions by gathering input from others and displaying trust of their recommendations, while also taking accountability for outcomes.

Qualifications & Skills

Minimum Requirements:

. Minimum of one yearof relevant, professional administrative or professional experience and a college degree in a related area. Equivalent combination of education and experience will be considered.

· Strong administrative skills and meticulous attention to detail.

· Flexibility to adjust to changes in demands, new situations, or approaches.

· Ability to take initiative, with strong analytical and organizational skills.

· Proficient in Microsoft Office, especially quantitative analysis in Excel.

· Demonstrated experience supporting budget management, such as building and maintaining pipelines and forecasts and supporting financial analysis.

· Experience or familiarity with record retention and administrative file management.

· Ability to work effectively in a team environment with limited direction.

· Demonstrated ability to create inclusive work environments and work effectively within a culturally diverse environment.

· Strong written and oral communication skills with the ability to communicate information clearly and tailor communication style to diverse audiences.

· Able to build and maintain good working relationships with staff at all levels of the organization and external clients from diverse backgrounds.

· Able and willing to adjust work schedule, as needed, to support teams located in different time zones/countries.

· Able and willing to travel to any country where DAI currently operates or may wish to operate barring times when DAI Global Security has deemed travel unsafe.

· Authorized to work in the United States.

· Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred, but not required:

· Experience with US Government project management.

· Demonstrated proficiency in a second language (applicable language for CAAP preferred)

Compensation & Benefits:

For employees working the United States, the full-time equivalent annual base salary for this position is expected to be between$56,626 to $61,622. Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S. based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

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