Experience Inc. Jobs

Job Description Summary

Experienced Admin professional in a medium to large-scale end-to-end facility setup, vendor management, budgeting, process management and compliance, with proven record of displaying cost and efficiency improvements in day-to-day office operations. Good knowledge of all technical aspects of running a facility with minimum employee strength of 400+.Should be proficient in MS Office, including Power apps.Minimum Graduation with 7+ years hands-on Facilities management experience in a shared building/campus environment.

Job Description

Facilities Management

• Ensure that all housekeeping/security/maintenance staff follow the laid down procedures pertaining to service delivery, conduct and grooming standards at site. Supervise all day-to-day activities for helpdesk, security, maintenance, and housekeeping team.

• Responsible for ensuring proper functioning of the office infrastructure and managing facilities.

• Ensure monitored safe usage of all office equipment, maintenance of fire safety equipment, implementation of corrective and planned preventive maintenance schedules.

• Oversee timely closure of employee concerns and requests pertaining to facilities.

• Cafeteria and pantry management.

• Responsible for front office maintenance and call management.

• Ensure administration staff members are trained on best practices in their roles.

• Oversee deployment and staffing of cleaning staff, domestic staff for non-technical facilities.

• In charge of inventory control; check and stock stationery, paper, sundries, and issue of purchase requisitions

Logistics

• Manage fleet of taxis utilized for employee pick and drop. Manage and supervise route preparation, real time pickups etc.

• Responsible for travel booking and stay arrangements for associates on official visits.

• Associate relocation management.

Budget and Planning

• Manage Operations budget and preparation of MIS, ensure cost optimization without compromising on quality.

• Work closely with Finance and HR team on monthly/quarterly/annual budget; Procurement planning.

• Provide reports to management on a regular basis on the activities managed and cost cutting initiatives.

Lab Management support

• Coordinate with the SEZ, customs and internal stakeholder and ensure timely delivery of all samples, equipment.

• Work closely with the Lab team and ensure all follow industry standards and safety regulations for handling and disposing of test samples. Manage and maintain MSDS for all lab samples.

• Responsible to preventive maintenance of Lab infrastructure.

• Support procurement related to Lab setup.

Employee Health and Safety

• Participate in audit process (BCM/BCP) for Administration function.

• Ensure the center meets health and safety requirements.

Contract& Procurement Management

• Manage and oversee all procurement activities for assets, office supplies, vendors, etc. like requisition processing, contracting and purchase order processing.

• Manage vendor accounts for the above including payment, performance, escalation, and conflict resolution.

• Undertake clearance of tax invoices.

• Oversee the procurement of office equipment and furniture.

Reporting and MIS

• Maintaining MIS data, daily report, weekly report, Monthly report etc.

• Provide reports to management regularly on the activities managed and cost improvement initiatives.

• Identify cost optimization opportunities in one or more areas covering materials procurement, engineered/designed goods, inventory management, contracts/services procurement without compromising quality.

• Preparation of annual facilities budget for all relevant requirement eg, capex, opex, services etc.

Primary Work Location

IND Bengaluru - Technology Campus

Additional Locations

Work Shift

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.