Job Information
Mosaic Medical Talent Acquisition Coordinator in Bend, Oregon
Description
Opportunity
As a Talent Acquisition Coordinator, this role is vital in supporting the recruitment and hiring procedures within our organization. Responsibilities include coordinating the various facets of talent acquisition, ensuring a seamless and effective process from beginning to end. This position requires exceptional organizational abilities, strong attention to detail, and the capability to work collaboratively with both hiring managers and candidates.
Responsibilities
Administrative Support:
Job Opportunity Process : Coordinate the job opportunity process for new and replacement positions, maintaining accurate position control tracking, data entry, and approvals.
Job Descriptions : Support the job description and classification process, ensure job description checklist steps are completed in coordination with internal partners.
Job Advertising : Partner with Talent Acquisition Manager to develop advertising and sourcing plans to attract talent. Place advertising for all jobs, ensuring postings remain active and refreshed to help generate candidate traffic.
State and National Organizations: Serve as back-up point of contact for State and National organizations (i.e. NHSC, SLRP), post job openings and complete employee verifications for loan programs.
Invoice and Expense Processing: Code and submit talent acquisition invoices and expenses for approval and processing.
Recruitment Events: Schedule and coordinate regional and national recruitment events according to the annual plan. Participate in recruitment events to promote the organization and attract potential candidates.
HR Processes : Timely entry and completion of applicable steps for HR process checklists.
Recruitment Coordination:
Applicant Tracking System (ATS ): Update and maintain the ATS to ensure data accuracy and current candidate statuses.
Interview Coordination : Coordinate and schedule interviews, both in-person and virtual, ensuring that all parties involved are well-informed and prepared. This also includes creating itineraries, provider packets and thank you gifts.
Candidate Screening: Conduct candidate screening and initial interviews to evaluate skills, determine organization fit, and make recommendations for potential qualified hires. Primary focus for non-provider and non-leader roles.
Candidate Travel: Coordinate travel and hotel accommodations for select candidates and process candidate reimbursements.
Relationship Building : Establish strong relationships with hiring leaders, collaboratively develop recruitment plans and consistently communicate to facilitate efficient and effective recruiting process and candidate experience.
Pre-Employment Screening: Facilitate the pre-employment background, drug screen and reference process including candidate communication, vendor coordination, and tracking.
Onboarding Communication : Coordinate offer letters and new employee orientation and onboarding communication with candidates. Monitor onboarding status to ensure all paperwork, offer acceptance, background checks, etc. are completed prior to start date. Communicate with internal stakeholders as needed.
System Administration:
ATS System Administration : Serve as the system administrator for the applicant tracking system and online onboarding system:
Primary contact for employees and vendors regarding system related inquiries.
Identify opportunities for improving the candidate and supervisor experience, system functionality, and workflow efficiency.
Maintain and monitor system setup, report development, and resolve any system issues.
HireRight Administration :
Primary contact for the background check/drug screening system.
Maintain and monitor system setup, report development, and resolve any system issues.
ATS Training : Partner with the Talent Acquisition Manager to develop and deliver training for applicant tracking system and onboarding system users.
Skills & Knowledge
Great organizational and communication skills (verbally and in writing), with the ability to handle multiple tasks and prioritize effectively.
Proficiency in the use of Microsoft Office applications; Word, Excel, Outlook and PowerPoint.
High level of discretion and confidentiality.
Strong attention to detail and accuracy in data management and documentation.
Familiarity with employment laws and regulation, ensuring compliance throughout the recruitment process.
Experience working in a not-for-profit organization and familiarity with community health centers, medical clinics, or other healthcare settings preferred.
Who We Are
Mosaic Community Health prides itself on being an innovative health system that pioneers unique and creative ways to provide and improve patient access to health care. Since our founding in 2002 we have proudly served insured and uninsured patients regardless of age, ethnicity, or income.
We focus on a holistic approach to patient care by incorporating behavioral health, pharmacy, and nutrition support to serve patients in the most meaningful way. At Mosaic Community Health, you will work with incredibly dedicated and mission-centered peers and be part of a dynamic team based environment.
Mosaic Community Health offers more than just a job, it is a lifestyle. A lifestyle of serving others. A lifestyle of being an integral part of your community. A lifestyle that offers work/life balance. A lifestyle of enjoying the outdoors! Central Oregon offers over 300 days of sunshine a year, so enjoy a PTO day on the mountain, biking/hiking trails, or the river! A lifestyle that improves lives, including yours. Of course, we also offer a great benefit package!
Qualifications
Education
Required
- High School/GED or better
Preferred
Associates or better
Bachelors or better in Human Resource Administration
Experience
Required
- 2 years: Two years administrative and/or office experience required, ideally in a Talent Acquisition capacity. HR systems experience preferred.