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AKS Engineering & Forestry Office Assistant in Bend, Oregon

Job Summary

AKS Engineering & Forestry (AKS) is seeking an Office Assistant for our Bend, OR office. This position encompasses a wide range of duties, tasks, and responsibilities as it supports the activities of the entire office. The focus of this position is to provide administrative assistance and support to our staff and to assist in supporting the project specific needs of our Senior Project Managers with room for growth. We are open to discussing either part-time or full-time work. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you’ll want to consider AKS.

Ideal Candidate Qualifications:

  • 1+ Experience in a professional office setting, answering the phones, and providing administrative support preferred

  • Proficiency with Microsoft Office applications

  • Excellent written and verbal communication skills

  • Comfortable networking with clients and colleagues to develop and maintain professional relationships

  • Ability to take direction, work quickly, manage multiple priorities, and meet deadlines

  • Present a clean, professional, and welcoming appearance at the front desk

  • Focused on customer service

  • Self-motivated with proven history of taking initiative to start/complete tasks

  • Willing attitude to learn new tasks/processes

  • Ability to learn quickly

  • Hard worker

  • Strong organizational skills

  • Detail oriented

  • Minimum High School Diploma

  • Must be at least 21 years old

  • Must have valid Driver’s License and able to operate a company-owned vehicle

  • Must be able to lift and move items over 40 lbs.; stand for several hours; squat, and bend

Job Functions & Responsibilities: You will be working closely with our office staff to support the varied needs of the office. It will be important to be self-motivated, able to follow directions, and have good follow-through. Every day is very different with this job as it can be anything from stocking copiers with paper, making deliveries, ordering lunches, shopping for supplies, to moving files, helping with events, or other special projects. Your responsibilities may include:

  • File and Scan documents and plans

  • Provide backup to front desk including answering the phones and processing mail

  • Provide backup coverage to reception (lunch, meeting/vacation coverage)

  • Pickup/drop off mail/distribute mail

  • Order/purchase/organize office supplies

  • Run miscellaneous errands including, but not limited to: purchasing supplies, banking, grocery shopping for weekly lunches and various other company events, delivering packages up to 50 lbs., etc.

  • Manage the kitchen: make coffee, load/unload dishwashers, stock snacks, occasionally clean refrigerator, ensure that the kitchen remains clean, stocked, and organized.

  • Maintain cleanliness of common areas

  • Deliveries/errand running (submittals to different jurisdictions, survey equipment to onsite crews, etc.)

  • Check and fill printers with paper

  • Assist with the setup new workstations

  • Assemble submittal documents, plans, and attachments

  • Assorted office maintenance/projects

  • Assist in the management of vehicle fleet maintenance

  • Pick up supplies for survey crew/deliver folders or equipment to onsite survey crew

  • Do what needs to be done with a positive attitude

Company Overview

AKS is a locally owned infrastructure engineering firm that provides professional consulting services to municipal and private clients in the Pacific Northwest. Our company provides a unique combination of services including civil engineering, surveying, planning, natural resources, landscape architecture, arboriculture, water resources, GIS, forestry/forest engineering, and construction support. With this combination of professionals, we bring a holistic approach to problem-solving that allows us to implement solutions that may not be obvious when viewed from a single perspective. We have an established, broad-based portfolio of clients including land owners, real-estate developers, architects, government agencies, public service providers, timberland owners, and others. With four offices and 25 years in business, AKS is a well-respected and trusted resource to our clients. AKS consistently ranks among the largest engineering firms in Oregon. We remain true to our values and diligently maintain our focus on quality. Visit our website at www.aks-eng.com for additional information about the work we do.

The Culture

AKS is not your typical consulting firm. We have created a unique work environment that is professional, friendly, casual, hardworking, and fun. With a reputation built on personal responsibility, straight answers, practical solutions, and above all else, client service, AKS has become a highly sought-after place to work. In fact, AKS was recently recognized by The Oregonian as one of the Top Workplaces of 2018 and 2019. We specifically place our offices closer to where our employees live providing us faster response to our clients and a shorter drive to work for most employees. We emphasize building long-term relationships with clients at all levels of our organization and this philosophy has allowed us to expand and grow. Every employee is treated as a valuable asset and everyone’s voice matters.

Benefits

AKS values our employees and proudly provides competitive compensation, benefits, and special perks. Checkout the Careers page of our website for more information on all that AKS offers.

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