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Position Details

Position Information

Department Acad Prog / Student Aff (LCB)

Position Title Consultant-Admissions Advisor

Job Title Admissions Advisor (Bilingual – Spanish)

Appointment Type Professional Faculty

Job Location Bend

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

Oregon State University Cascades is seeking an Admissions Advisor (Bilingual – Spanish). This is a full-time 1.00 FTE , 12-month, professional faculty position.

This position is located in Bend, Oregon.

Reporting to the Assistant Director of Admissions, the Admissions Advisor represents Oregon State University-Cascades ( OSU -Cascades) through recruitment activities aimed at supporting the campus enrollment goals and strategic plan. The Admissions Advisor provides the first point of contact for prospective students and families as they navigate the application process in both English and Spanish. The position serves as a member of the recruitment team that is responsible for the planning and execution of undergraduate, domestic recruitment strategies. The Admissions Advisor must be willing to travel and represent OSU -Cascades to a diverse population of students, counselors, family members and community partners.

The successful candidate will be a detail-oriented individual, excited to work in a fast-paced environment, who values strong time management skills and is flexible, having the ability to adapt to rapid change. The Admissions Advisor will have the opportunity to support university goals and strategic plan and will play a critical role in assisting in the recruitment of talented, diverse students to the university.

OSU -Cascades, located in Bend, Oregon, is a campus of Oregon State University. Established in 2001, the university currently enrolls more than 1,300 students in bachelor’s and master’s degree programs. The campus expanded to a four-year university in 2015, opened its 10-acre campus in fall 2016. The Oregon legislature approved additional funding in 2017 and 2018 for continued campus expansion, which is currently in progress. The campus has ambitious enrollment goals to reach 3,000 students and is engaged in building a culturally diverse and community-centric educational environment.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

30% Recruitment

• Represents OSU and OSU -Cascades/Office of Admissions at college fairs, high school visits, multicultural events, community colleges and other activities as assigned in territory and other areas as needed in English and Spanish.

• Develops and maintains relationships with key campus partners and external communities and organizations to best serve all student populations.

• Develops and maintains relationships on behalf of the university with high school and community college personnel, prospective students and their families, cultural and ethnic communities, and other influencers.

• Collaborates frequently with campus units and is trained to promote OSU and OSU -Cascades programs and services in order to attract and enroll successful students to the university.

• Plans and conducts presentations, informational sessions, and discussions on enrollment to OSU and OSU -Cascades. Supports the strategic plan and goals for a diverse and academically competitive student body through recruitment efforts in English and Spanish.

30% – Counsel and Advise Prospective Students

• Meets with and field questions from prospective students and their families to advise/counsel them on the admissions application process and status, requirements, deadlines, and academic programs in English and Spanish.

• Makes appropriate referrals to academic units, student programs and campus life opportunities.

• Executes presentations at high schools or community colleges on admissions application process, college essays, college resume, etc. in English and Spanish.

• Writes notes and messages to follow up with students based on direction from office leadership. Requires up to date knowledge of current campus policies, procedures, and personnel for referral.

• Assist students in determining which campus location best fits their needs and interests.

15% Recruitment Events

• Assists in the planning and coordination of on-campus recruitment events for prospective students and families at OSUCascades including preview and admitted student events, Beaver VIP , Juntos events, and group tours. Assists in the development and training of TOUR Ambassadors in giving Spanish campus tours.

10% – Planning, Development and Management of Recruitment Plan

• Schedules recruitment and other program related activities. Manages and coordinates travel arrangements to assure the effective use of resources.

• Confirms appointments and advertises visitations to students, counselors, and others.

• Maintains reports assessing effectiveness of activities and budgetary expenditures.

• Makes budget/expenditure recommendations to the Assistant Director and Director of Recruitment.

• Distributes mail, sends out emails to advertise visits, and communicates with staff to coordinate packing and shipping of materials.

10% – Holistic Admission Review

• Reviews admissions applications as part of holistic admissions process and make admissions recommendations.

5% – Other Duties as Assigned

• Assists with publications and website updates in English and Spanish, helps with managing social media efforts, works with volunteers, assists with training sessions and meetings, provides support for the Director of Admissions and Assistant Director of Admissions on special projects.

• Conducts research on state and national enrollment trends. This position will staff recruitment programs on and off campus, pull data and track effectiveness of programs, perform daily office functions, file paperwork, plan and coordinate programs.

• Serves on search committees and participate in professional development activities, as appropriate. Other necessary duties to fulfill obligations to successful in role.

What You Will Need

• Bachelor’s Degree from a regionally accredited college or university in discipline of choice. Bachelor’s Degree must be completed by start date.

• Bilingual in Spanish.

• Experience working with college or high school students in an advisory or recruitment capacity.

• Excellent written and oral communication skills in English and Spanish.

• Ability to communicate effectively verbally in front of small and large groups and to provide workshops, training and outreach programs in English and Spanish.

• Technological proficiency utilizing computers and working with programs similar to Microsoft Office applications including Word, Excel, Outlook, and Power Point.

• Ability to think clearly under pressure and to work with individuals from various cultures, including the ability to handle difficult inter-personal situations with tact and diplomacy.

• Must be able and willing to independently travel for extended periods and work during irregular hours extensively, including late nights, early mornings, evenings and weekends for a minimum of seventeen (17) weeks per year on a continuous and ongoing basis. Must be able to manage frequent travel and fatigue related stress.

• Demonstrable commitment to promoting and enhancing diversity, ability to work with other individuals whose culture and/or beliefs may differ from your own.

• Must be able to lift 50 pounds or more.

• Must be able to drive in all-weather conditions.

• Must be able to fly on a commercial aircraft.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• 1-2 years of full-time professional experience in college admissions or college counseling or 1-3 years of full-time and formal work experience as an admissions, financial aid, housing, college outreach, or college ambassador position that involves regular, frequent and direct work with prospective high school and/or transfer students and their families.

• Intermediate proficiency with spreadsheets and databases, including experience with CRM software (Slate experience preferred).

• Use of Social Networking media i.e. Instagram, Facebook and Twitter in professional context.

• Customer service and event planning experience.

• Strong attention to detail.

• Ability to be flexible and operate in a fast- paced and continuously changing environment.

Working Conditions / Work Schedule

• Admission Advisors independently travel for extended periods and work during irregular hours extensively, including late nights, early mornings, evenings, and weekends for a minimum of seventeen (17) weeks per year on a continuous and ongoing basis.

• Must be able to manage frequent travel and fatigue related stress.

• Must be able to lift 50 pounds or more.

• Must be able to drive in all-weather conditions

• Must be able to fly on a commercial aircraft.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $46,980 - $48,192

Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/61430

Posting Detail Information

Posting Number P08680UF

Number of Vacancies 1

Anticipated Appointment Begin Date 02/18/2024

Anticipated Appointment End Date

Posting Date 11/22/2024

Full Consideration Date

Closing Date 01/02/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

The closing date has been extended in order to expand the original applicant pool.

When applying you will be required to attach the following electronic documents:

1) A resume/CV

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Alex Galbreath,

Alex.Galbreath@OSUCascades.edu

(541) 322-3142

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

• Starting salary within the salary range will be commensurate with skills, education, and experience.

  OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/163102

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.