Experience Inc. Jobs

Description

We are seeking a Property Administrator based in Belleville, NJ. This role is crucial to our real estate operations, with a focus on the administration and management of commercial properties. As a Property Administrator, you will assist in maintaining efficient systems and processes, manage property-related documents, and provide comprehensive support to our Property Manager.

Responsibilities:

• Manage and distribute mail, telephone correspondence, and draft responses when needed.

• Coordinate complex travel arrangements and schedule meetings, conferences, and department activities.

• Maintain and update the property management database with tenant information, lease agreements, and billing details.

• Assist with property documentation, tenant manuals, and the production of property books.

• Support accounting tasks, including rent rolls, tenant statements, billing notices, payments, and collections.

• Collaborate with the Legal Department on service agreements, leases, and other property-related legal documents.

• Process invoices for portfolio properties regularly.

• Maintain efficient and accurate filing systems for tenant and lease files, vendor agreements, maintenance contracts, and other property-related documents.

• Assist Property Manager(s) with tenant relations, including preparing welcome letters, renewal gifts, and other communication.

• Dispatch maintenance personnel as directed by the Property Manager(s).

• Prepare and distribute reports, such as delinquency reports, rent increase notifications, and tenant contact lists.

• Create professional presentations, reports, newsletters, and marketing materials in alignment with the company’s branding standards.

• Audit tenant lease files and insurance certificates to ensure compliance with company policies.

• Distribute building correspondence, maintenance notifications, and holiday schedules.

Requirements • Must have a minimum of 2 years of experience in a similar role or within the property management sector

• Proficiency in property management software is required

• Familiarity with Yardi Property Management system is a plus

• Experience in commercial property management is highly desirable

• Must possess excellent knowledge of real estate property management principles and practices

• Experience with property management accounting is necessary

• Prior work experience in a property management company is beneficial

• Must possess excellent communication and interpersonal skills

• Strong organizational skills and attention to detail are necessary

• Must be able to work independently as well as part of a team

• A degree in Business Administration, Real Estate, or a related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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