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Administrative Supervisor

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Administrative Supervisor

Salary

$24.06 - $30.07 Hourly

Location

705 N Robert Lanier Baytown, TX

Job Type

Full Time

Job Number

23-00132

Department

Health

Opening Date

05/24/2023

Closing Date

6/14/2023 5:00 PM Central

• Description

• Benefits

• Questions

Job Summary

The Health Department is seeking an Administrative Supervisor to oversee daily operations and manage staff at the animal shelter. The ideal candidate should have experience in general office setting, excellent communication skills, and the ability to multitask in a fast-paced environment.

Full Benefits Package Including:

• Paid holiday, vacation & sick leave to support your work/life balance

• Insurance options

• Free employee clinic for medical coverage participants

• TMRS retirement with 14% City contribution

• Mental health and financial education benefits

• And much more!

Performs administrative duties to support the division’s overall mission and directly supervises administrative support and specialist positions at the animal shelter. Uses/requires office skills to handle: customer service/communications (internal and external), file organization and management, computer skills including data entry, word processing, spreadsheets, databases, and presentation software, mathematical computation, report and letter preparation, and decision making within scope of position.

Duties

• Performs administrative support duties for the Animal Services Manager, and Assistant Animal Services Manager by screening calls, scheduling meetings/travel, and maintaining calendars.

• Responsible for filing and/or documentation of minutes for meetings when asked by the division manager. Manages all associated records and document retention.

• Supervises and performs administrative support duties for the division, budget monitoring and providing reports. Processing purchase orders, travel/training & expense forms, P-Card payments, deposits and daily balances, and provides training to other Administrative Specialist or Support positions.

• Responsible for processing and maintaining division monthly activity files and reports.

• Oversees maintenance requests, inventory, repairs, and upkeep for the Animal Shelter, and all equipment.

• Functions as division contact point for routing and returning Public Information Requests. Maintains all records and files as required.

• Communicates with the public, routes calls, provides information and/or documents complaints.

• Provides back-up coverage for other Administrative Specialist or Support positions as needed.

• Performs all other related duties as assigned.

Minimum Qualifications

REQUIRED:

• Associate’s Degree from an accredited college or institution in public administration, business, communications, or related field.

• Three years customer service or general office experience.

• Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).

• Demonstrated supervisory experience.

  OR

• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

PREFERRED:

• Bilingual

Additional Information

Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, computers and related software, and accounting/billing processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

HOW TO APPLY

01

Do you have at least a Associate's Degree from an accredited college or institution in public administration, business, communications or related field?

• Yes

• No

  02

  How many years of customer service or general office experience do you possess?

• Less than 3 years of experience

• 3 - 5 years of experience

• More than 5 years of experience

• I don't have any experience

  03

  Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)

• Yes

• No

  04

  Do you have any supervisory experience?

• Yes

• No

  05

  If you are bilingual in which language are you most proficient?

• I am not bilingual

• Spanish

• Vietnamese

• Chinese

• French

• Urdu

• Other

• American Sign Language

  Required Question

Agency

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-422-8281

Website

http://www.baytown.org

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