Experience Inc. Jobs

Description

McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.

Job Summary

The Risk Management Admin Assistant provides comprehensive administrative support to the Director of Risk Management and General Counsel. This role ensures smooth operation of the legal and risk management department by managing communications, scheduling, and assisting with various legal and risk management matters, documentation, communications, and project and insurance claims. The ideal candidate will be organized, proactive, and comfortable in a fast-paced environment with multiple priorities.

Reports to

Director of Risk Management and General Counsel

Key Communication Partners

Safety Manager, Human Resource Director, Resource Manager, Senior Management, and interfaces with Operations

Typical Duties

• Provide administrative support to the General Counsel, including document preparation, calendar management, accounts receivables, and meeting coordination

• Assist in organizing and maintaining Risk Management and Safety database, legal documents, contracts, and insurance claims in accordance with McGuire & Hester’s policies

• Manage communication and coordination between the risk management department and internal stakeholders, including project teams and field management

• Assist with risk management efforts, including compiling and maintaining documentation for claims, compliance, and legal governance

• Coordinate and assist in the preparation of materials for meetings including presentations, reports, and agendas

• Support the General Counsel in managing corporate governance tasks and filings

• Assist in tracking and coordinating deadlines related to legal and regulatory compliance

• Handle confidential and sensitive information with discretion

• Participate in team meetings and contribute to process improvements within the department

  Qualifications

  To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: Minimum of 4 years of experience as an administrative, legal, or risk management role; prior experience in insurance claims, construction, or legal/risk management support is a plus

Language Skills: Must be able to read and write in English at a professional level; strong written and verbal communication skills required. Bilingual in Spanish is a plus

Planning and Organizing: Ability to prioritize and organizes work activities; must manage multiple projects simultaneously while meeting deadlines and be very detail oriented

Problem Solving: Strong problem solving abilities, particularly in managing documentation, tracking deadlines, and handling administrative tasks

Computer Skills: Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint, Outlook), and the ability to quickly learn new software systems related to legal and risk management

Interpersonal Skills: Excellent interpersonal skills, with the ability to communicate effectively with a wide range of internal and external stakeholders, including clients, field teams, and leadership while maintaining a high degree of discretion and confidentiality

Certificates, Licenses, and Registration: Notary desired

Benefits

Besides a competitive salary and the best retirement package in the industry we offer:

• Family medical, dental and vision

• Company Stock (ESOP)

• 401k Employer Match

• Bonus Program

• Continuing Education Reimbursement

• PTO

• Paid Holidays

• Paid Sabbatical Program

• Personal Financial Planning

  We are confident that our retirement plan is the best in the industry.

Compensation:

$31 - $41/hr, based on skills experience and knowledge