Job Information
Louisiana Department of State Civil Service Administrative Program Specialist A in Baton Rouge, Louisiana
Administrative Program Specialist A
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Administrative Program Specialist A
Salary
$2,978.00 - $5,843.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OS/DRT/199558
Department
LDH-Office of Secretary
Opening Date
09/03/2024
Closing Date
9/17/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
About this position:
This position is located within the Louisiana Department of Health / Office of the Secretary / Internal Audit / East Baton Rouge
Announcement Number: OS/DRT/199558
Cost Center: 3071110202
Position Number(s): 50605401
This vacancy is being announced as a Classified position and may be filled as a Job appointment, Probationary, Promotional, or Detail appointment.
(Job appointments are temporary appointments that may last up to 48 months)
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
NOTE REGARDING THE ADVERTISED PAY:
This position participates in a Career Progression Group (CPG
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx)
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Deanda Thymes
Deanda.Thymes@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Monitors the response to external and internal audit activities and performs duties necessary to ensure the smooth operation of the external and internal audit response process including reviewing emails pertaining to audits of LDH performed by external and internal auditors for content and any response or action due dates, maintain electronic folders related to various audits, maintains and updates software database and electronic dashboard of external audits, prepares, edits and distributes as appropriate communication within the department regarding external and internal audit responses. Keeps supervisor apprised of activity and upcoming audit response dates.
Prepares reports based on information gathered about completed audit corrective action plans (CAP), updates status of CAPs in software by communicating with those within LDH responsible for the respective CAP. Conducts reviews of data and other information provided by LDH program offices in support of their CAP actions. Oversees audit CAP monitoring designed to detect instances of non-compliance with laws, regulations and policies that impact LDH. Oversight of external and internal audit response and CAP monitoring activities to ensure compliance with audit and LDH regulations.
Assists Audit Manager with Internal Audit tracking software activities including maintenance and update of software database and electronic dashboard of internal audits. Prepares reports by obtaining status of internal audits through communication with Internal Audit staff and Audit Manager. Manages preparation of materials for team meetings related to internal audits.
Serves as backup to the Administrative Assistant 5. Performs Time Administrative, Procurement, Property, and any other duties necessary to support the Internal Audit and Program Integrity Sections.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
04
DA: Explain your rating by providing specific and relevant examples in the box below.
05
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
06
DIn: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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