Job Information
Louisiana Department of State Civil Service Administrative Assistant 4 (Economic Stability - Baton Rouge Region) in Baton Rouge, Louisiana
Administrative Assistant 4 (Economic Stability - Baton Rouge Region)
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4659811)
Apply
Administrative Assistant 4 (Economic Stability - Baton Rouge Region)
Salary
$2,602.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
200024-ES/EBR/AA4-091624BG
Department
DCFS-Department of Children and Family Services
Opening Date
09/20/2024
Closing Date
9/27/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Department MISSION
DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisiana's people.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.
This position is located in the Baton Rouge Region which includes East Baton Rouge, East Feliciana and Iberville Parish. This position will be domiciled based on the selected applicant.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions,
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail to special duty and promoted within 12 months.
YouMUSTinclude all relevant education and experience on your official State application.
Resumes cannot be submitted in lieu of completing an application.
The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job.
Your experienceWILL NOTbe evaluated based on the job title alone. You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the “Duties” section for each jobthe specific programs that you worked in to receive credit for that experience.
List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities".
For further information about this vacancy contact:
Brittney Gunter, Human Resources
Brittney.Gunter.DCFS@la.govMinimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a high-level manager or low- to mid-level administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.
Examples of Work
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
Represent supervisor in various matters, providing input, and possibly exercising signature authority.
Serves as liaison between supervisor and staff members.
Assesses importance of issues or conflicts, and briefs supervisor.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May type contracts, secure appropriate signatures, and track contracts through the approval process.
Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
02
AC: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
06
DIn: Explain your rating by providing specific and relevant examples in the box below.
07
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
08
DPf: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email