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Manager, Global Workday Data Management Audit and Reporting

Team and Process Management (60% of time)

• Train and mentor Analysts and Coordinators who are responsible for the accurate maintenance of the data in Workday as well as data gathered and tracked in Google forms and sheets

• Provide direction, counsel and set goals for career growth and development. Ensure the team is appropriately staffed and supported.

• Identify opportunities, create, and implement programs to improve the effectiveness of data management record keeping and support processes. Drive a strong level of customer service.

• Ensure business requirements from the internal People team and external business groups are met.

• Develop cross-training program for team; provide backup for team members during times of high volume workload or when out of the office

• Ensure local People Team business processes meet regulatory compliance with respect to record mgmt (electronic and paper when applicable) and comply with SOX audit control points

• Manage relationship with 20+ different country payrolls including business process / payroll data transfers to facilitate smooth data transition from HR to payroll

• Take ownership of and ensure integrity of People data through regular audits; troubleshoot irregularities; partner with team to research, correct discrepancies, and ensure compliance

• Write and leverage Workday reports as needed to audit the quality of data entry

• Develop and maintain documentation of system procedures and functions.

• Serve as department People data business process liaison to Staffing, HR Analytics, HR Ops, IT, Payroll, Finance, Stock Admin, etc.

• Collaborate with regional People Ops and People Partner team members to ensure process consistency across regions

• Identify opportunities, create, and implement processes and programs to improve the effectiveness of processes, systems, and reports

• Monitor progress of daily integrations and provide support for troubleshooting as required; escalate issues to IT or appropriate integration support resources

• Support Workday EIB load process and perform uploads as required

• As a part of the HR Operations leadership team, work with other managers to plan resources, develop and implement team programs, establish and monitor policy application for consistency, etc.

• Ensure the team maintains the intranet “The Cube” with up-to-date process information

Projects and Reporting (40% of time)

• Drive Worldwide Data integrity programs including developing new audits to capture data errors

• Drive the development, approval, and documentation of global business processes leveraging partnerships with subject matter experts in all regions (EMEA, APAC, and Americas)

• Manage/participate on project teams for upgrades, new module roll-out, data loads (requirement gathering, business process review, project management, testing, documentation, communication, etc.)

• Manage/participate on project teams related to employee data interfaces to key company systems (Payroll, AD, Stock Admin, IT, Facilities, etc.)

• Develop and maintain training materials for all team processes

• Create Workday reports and partner with business groups that need Rubrikan data for projects (Recognition, Stock Admin, Finance, Exec Admins, IT, etc.)

• Monitor self-service adoption and develop innovative ways to streamline processes and education to increase adoption. Develop instructions for Manager and Rubrikan Self-Service data updates

Position Requirements

• B.S. degree in Business, Information Systems, or related area

• 6+ yrs HR / HRIS experience, including 3+ years of team management experience

• Expertise in Workday HR including Workday Report Writing and Google Forms (Workday payroll / other Payroll Systems a plus)

• Expert Google Sheets and/or Excel skills

• Strong understanding of HR, Payroll, and Finance business processes as well as intra and inter-departmental functions and interdependencies.

• Strong HRIS and business process change project management experience

• Must thrive in a fast paced environment where multitasking and prioritizing is necessary

• Excellent verbal and written communication skills

• Ability to manage change effectively always mindful of technology, business processes, and systems implications

• Ability to motivate direct reports and others by providing an environment that promotes individual growth and reinforces Rubrik’s RIVET values and culture

Join Us in Securing the World's Data

Rubrik (NYSE: RBRK) is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, malicious insiders, and operational disruptions. Rubrik Security Cloud, powered by machine learning, secures data across enterprise, cloud, and SaaS applications. We help organizations uphold data integrity, deliver data availability that withstands adverse conditions, continuously monitor data risks and threats, and restore businesses with their data when infrastructure is attacked.

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Diversity, Equity & Inclusion @ Rubrik

At Rubrik we are committed to building and sustaining a culture where people of all backgrounds are valued, know they belong, and believe they can succeed here.

Rubrik's goal is to hire and promote the best person for the job, no matter their background. In doing so, Rubrik is committed to correcting systemic processes and cultural norms that have prevented equal representation. This means we review our current efforts with the intent to offer fair hiring, promotion, and compensation opportunities to people from historically underrepresented communities, and strive to create a company culture where all employees feel they can bring their authentic selves to work and be successful.

Our DEI strategy focuses on three core areas of our business and culture:

• Our Company: Build a diverse company that provides equitable access to growth and success for all employees globally.

• Our Culture: Create an inclusive environment where authenticity thrives and people of all backgrounds feel like they belong.

• Our Communities: Expand our commitment to diversity, equity, & inclusion within and beyond our company walls to invest in future generations of underrepresented talent and bring innovation to our clients.

Equal Opportunity Employer/Veterans/Disabled

Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

EEO IS THE LAW (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf)

EEO IS THE LAW - POSTER SUPPLEMENT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf)

NOTIFICATION OF EMPLOYEE RIGHTS UNDER FEDERAL LABOR LAWS