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Johns Hopkins University Research Program Assistant II in Baltimore, Maryland

General Summary/Purpose

Will be involved in assisting in coordination of inpatient research protocols, writing protocols for data tasks, data collection, data entry and management functions in clinical research.

Specific Duties & Responsibilities

  • Data entry, management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness, as well as assisting with problem-solving through data entry or database tasks

  • Exercise a positive attitude, good judgment, tact, and sensitivity in all interpersonal interactions

  • Assist coordinator/supervisor/manager with study startup, study administrative tasks (e.g. tracking invoices), and quality assurance reviews

  • Assist in coordination of studies, including: facilitating administration of study interventions, coordinating with hospital clinicians/personnel

  • Screening patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.

  • Assist coordinator/supervisor/manager in orienting new staff study procedures

  • Assist coordinator/supervisor/manager in collecting and maintaining staff records including certificates of completion of mandatory IRB classes

  • Assist in preparation of data reports for IRB, funding agencies, and other research sponsors.

  • Assist co-workers and students/trainees in prioritizing work flow when necessary for optimizing efficiently and productivity

  • Proactively seek to improve or optimize work flow and discuss with coordinator/supervisor as appropriate

  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency

  • Assist in research activities to maintain cohort retention by calling and mailing patients with reminders of their appointments, and scheduling and completing research visits

  • Train new staff regarding survey administration in-person and via phone.

  • Train new staff regarding informed consent (preparation, administration, documentation, etc.)

  • Perform quality assurance for new staff on survey administration and consents.

  • Follow all written and unwritten study practices, procedures and protocols

  • Administer standardized surveys to research subjects or their proxies via phone, or via in-patient, clinic or home visits

  • Conduct standardized assessments of patients via in-patient, clinic or home visit, escort patients through hospital during their research visit and represent the research group while guiding visitors from outside an outside institution

  • Set up and take down equipment for patient testing

  • Obtain informed consent from eligible patients

  • Maintain logs of patient screening, research visit scheduling and data collection

  • Organize and file participant records; prepare and maintain study materials

  • Identify appropriate patients for data collection

  • Collect data via abstraction from paper and electronic medical records

  • o Maintain filing system for electronic and paper-based records

  • o Maintain compliance with HIPAA and IRB regulations and guidelines

  • Actively communicate and update supervising coordinators and/or faculty on patient data collection and entry status via verbal and written communication

  • Have initiative in anticipating and responding to staff and research subjects’ needs based on awareness of routine and repeated job functions

  • Attend regular group meetings (weekly or monthly)

  • Communicate with study sponsors, coordinators and collaborators

  • Work independently and under the direction of the study coordinator to ensure successful completion of the clinical research study.

  • Prepare study documents for IRB submission

  • Literature search & organize data for reports and research manuscripts

  • Prepares weekly report of work hours and activities for review by supervisor

  • Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students and participants

Scope of Responsibility:

Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.

Decision Making:

Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues.


Will work directly under the supervision of the Principal Investigator and Study Coordinators/Supervisor/Manager


Does not direct the activities of staff or a function. Has the ability to assign smaller tasks to other team members.


Strong verbal and written communication skills

Minimum Qualifications

High school diploma/GED required, and a minimum of two years of related experience.

Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula : 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications

Some college preferred.

Special Knowledge, Skills, and Abilities

Experience in using a personal computer. Ability to work independently and manage multiple tasks. Highly attentive to detail and deadlines.


Required: All IRB-required courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.

Physical Requirements:

Sitting in a normal seated position for extended periods of time

Standing and/or walking for extended periods of time

Assisting patients during evaluations within crowded clinical environment

Reaching by extending hand(s) or arm(s) in any direction

Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard

Communication skills using the spoken word

Ability to see within normal parameters

Ability to hear within normal range

Ability to move about

Ability to lift 20 lbs.

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Classified Title: Research Program Assistant II

Working Title: Research Program Assistant II

Role/Level/Range: ACRO40/E/02/CC

Starting Salary Range: $15 - $19.44/hr; Commensurate with experience

Employee group: Casual / On Call

Schedule: Monday-Friday; Hours Vary, Casual

Exempt Status: Non-Exempt

Location: 04-MD:School of Medicine Campus

Department name: 10002817-SOM DOM Pulmonary

Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

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Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.