Experience Inc. Jobs

Overview

The Executive Assistant I will provide executive/administrative support to department leadership (includingVice Presidents and Assistant Vice Presidents) and will assist with scheduling, production of materialssuch as presentations, and logistical support to the Kennedy Krieger Foundation board of directors. Thisposition will also serve as backup to other administrative staff, and will be cross-trained on timekeepingand expense management to provide these functions as needed. The incumbent will interface with thepublic and internally with other departments and programs.

Responsibilities

1. Provide direct project and administrative support to the Vice Presidents and Assistant VicePresidents of Philanthropy. This will include, but not be limited to, assisting with special projects;attending meetings; taking and disseminating minutes; maintaining leadership schedules; andcoordinating all internal and external meetings, teleconferences, appointments for departmentleadership.

2. Plan, coordinate and schedule meetings, events, and tours with internal and external constituents.

3. Produce, review, and edit written materials (e.g., correspondence, presentations, reports, charts,etc.) for donors, prospects, and a variety of other audiences.

4. Provide administrative support to the Kennedy Krieger Foundation board of directors, includingtaking meeting minutes, distributing information, and coordinating meetings.

5. Provide support for virtual and on-site donor events, including coordination of RSVPs, attendeelists, and name tags.

6. Provide assistance with sorting, editing, and performing mail merges of mailing lists and lists ofprospects/donors.

7. Assist with the maintenance and entry of notes and other data into Raiser’s Edge NXT and otherrelevant databases as needed, including donor actions and removal requests.

8. Serve as backup to the departmental timekeeper for the Office of Philanthropy by entering,adjusting, and approving entries in the payroll system when needed due to the timekeeper’sabsence.

9. Serve as backup for expense management. Prepare and process check requisitions andreimbursements for the Office of Philanthropy as needed.

10. Perform routine administrative functions in collaboration with other administrative staff, including,but not limited to, greeting visitors, monitoring the departmental voicemail and general e-mail box,and relaying information in an accurate and timely fashion.

11. Assist the Special Events team in managing event participants in DonorDrive (online fundraisingplatform).

12. Coordinate virtual meetings, including set-up and dissemination of meeting invites andinformation, assistance with launching hybrid meetings and virtual presentations, and seeking techsupport for A/V set up in the conference room as needed.

Qualifications

EDUCATION:

• High School diploma or GED required.

• Bachelor’s degree is preferred.

EXPERIENCE:

Minimum four years of previous administrative support experience required, preferably in an executive,hospital, or academic environment.

Benefits

We require full COVID vaccination or documentation of medical and/or religious exemption(s) approval for this job as we are a healthcare institution committed to putting health and safety first for our patients, students, employees, and the communities we serve.

Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking and child care subsidies! In addition, we offer rich professional development opportunities.

Refer a friend Refer a friend

Vacancy ID 10662

Pos. Category Philanthropy

Job Location : Street 1741 Ashland Ave

# of Hours 40.00

Job Locations US-MD-Baltimore

Pos. Type Regular Full Time

Department : Name Office of Philanthropy

Equal Opportunity Provider & Employer M/F/Disability/ProtectedVet