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We are seeking an Executive Assistant Board of Trustees Office which provides high-level project management and administrative support in a fast-paced environment to the University’s Board of Trustees and Senior Vice President and Secretary of the Board. Reporting to the Assistant Secretary, this position involves considerable work specific to issues of a sensitive and confidential nature, the candidate must demonstrate careful judgment, accuracy, tact, a high level of discretion, the ability to work independently, and work effectively with senior leaders across the institution as well as with external constituents.

Specific Duties & Responsibilities

• Serve as the primary administrative support person for the Board of Trustees Office, communicating and interacting with Trustees and Johns Hopkins Senior Leadership (e.g., President, Provost, Vice Presidents, Vice Provosts, Deans, Directors) along with their respective staff members.

• Oversee conflict-free calendars of meetings and appointments for Secretary of the Board as well as for members of the Board of Trustees. Independently resolve scheduling conflicts, prioritize requests, confirm and track event or meeting details based on knowledge and understanding of initiatives, goals and objectives of the office.

• Manage projects, including,

oPreparing the compilation and distribution of certain Board meeting materials.

oAssisting in the annual publication and online updates of the Trustee Handbook.

oTriaging correspondence directed at the Board of Trustees.

oPerforming administrative duties, including mail merges, gathering profile information, preparing binders, managing correspondence and collection of data.

• Responsible for tracking and ensuring timely processing of travel, expense reimbursement, purchasing, budget and other transactions through JHU systems (reconciliation of office financial transactions and resolution of other financial issues related to the office and its members).

• Work closely with other University administrative support and independently anticipate issues to ensure efficient service and operations.

• Assist with other activities of the Board of Trustees Office, including,

oCoordinating a variety of events, including Commencement, Convocation, campus visits, and other special events.

oMonitoring and collecting information for archival purposes.

oImplementing Board meetings (this may require out-of-state venues).

oDrafting letters and other correspondence.

• Perform other duties as required.

Requirements

• Excellent organizational skills and close attention to detail.

• Must have an extremely high level of good judgment as well as problem-solving and critical thinking ability.

• Must be able to work well at a fast pace.

• Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.

• A positive attitude, flexibility, and an eagerness to collaborate with others.

• An unerring sense of professionalism.

• Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with multiple remote participants.

• Excellent verbal and written communication skills.

• Some evening and weekend work.

Minimum Qualifications

• Bachelor's Degree.

• Five years of experience in providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Executive Assistant

Job Posting Title (Working Title): Executive Assistant Board of Trustees Office

Role/Level/Range: ATO 37.5/03/OG

Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday, 8:30am - 5:00pm

FLSA Status: Non-Exempt

Location: On-site 5 days a week/Homewood Campus

Department name: Sec to the Board of Trustees Off of

Personnel area: University Administration

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf