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Stantec Senior Project Coordinator in AUSTIN, Texas

Senior Project Coordinator - ( 230003RL )


Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Join a Top 10 global design firm in our Texas buildings practice that provides Buildings Engineering, Architecture and Interior Design services with a long history and deep commitment to the education sector.

Our practice is renowned for creating high-performance and award-winning buildings and interiors. We’re passionate about the design quality of the built environment and create designs that are timeless, intelligent, and sustainable. This is the place where great ideas and rewarding careers call home. In our multidisciplinary, team-based environment, collaboration is key among a talented group of architects, engineers, interior designers, and project managers, who work together to create innovative and integrated solutions for a wide range of clients.

A Senior Project Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.

Your Key Responsibilities

  • Reporting to the Operations Manager to help address all financial project matters.

  • Working closely with the project team and office leadership, maintaining a current and accurate understanding of project status, issues and changes as well as conducting project analysis and developing project estimates, set up forms, risk analysis, budgets, and schedules.

  • Project Controls – provide guidance to project management on matters relating to project controls, support and/or implement project control processes and procedures established for project functions, including management of change, delegation of authority, and cash flow projections.

  • Fully understanding the scope of the project.

  • Actively participating in development of project estimates, budgets, and schedules.

  • Working closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.

  • Producing understandable, timely and useful reports.

  • Client & project invoicing/billing - consultant billing audits, supports accurate, timely and compliant project and client billing, monitors AR/AP, pursues collections, monitors consultant budgets, reviews and approves consultant billing, completes consultant coding, performs, and completes reconciliations, prepares, and assist with financial reporting as needed.

  • Preparing monthly client status reports.

  • Providing general team support / office support functions as required.

  • Some travel may be required.


Your Capabilities and Credentials

  • Must be proficient in MS Office skills, with advanced skills in MS Excel. Experience with ERP and other Financial/Cost systems (Oracle, Prolog, etc.) is preferred.

  • Strong communication skills.

  • Ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities and make timely decisions.

  • Possess strong problem solving and analytical skills, including attention to detail.

  • Must be organized and organize workflow in a proactive manner.

  • Positive attitude, with the ability to develop and maintain effective working relationships.

  • Prior work in project controls / project assistant role is a plus.

  • Demonstrated ability to handle multiple priorities and assignments.

  • Excellent written and verbal communications a must.

Education and Experience

  • Two-year business or related degree preferred with minimum of 1-year appropriate course work in project management, accounting, finance, or business preferred.

  • Minimum of five years of experience performing financial analysis, cost management, scheduling, and other project controls functions over the life of a project is required.

  • A/E industry experience preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Texas-Austin

Work Locations :

Austin Aldrich St TX

Organization : BC-2140 Buildings-US Texas

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Sep 18, 2023, 8:42:09 AM

Req ID: 230003RL

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans