Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Contract Negotiator, Office of Sponsored Projects in Austin, Texas
CONTRACT/AGREEMENT NEGOTIATIONIndependently drafts, reviews and negotiates new sponsored research agreements for compliance with University policies, federal and state law and regulations, including terms regarding intellectual property, publication, insurance/indemnification, export control, governing law, disputes, budget, invoicing and paymentIndependently drafts, reviews and negotiates non-financial research agreements, including non-disclosure agreements, material transfer agreements, data use agreements, teaming agreements, etc., to align with University policies, and federal and state law and regulationsIndependently submits detailed written exceptions and recommendations on contractual language in a timely manner to sponsors; coordinates negotiation meetings, as required, regarding contractual language with sponsors/contracting party legal offices, technical representatives and University researchers;Independently drafts and negotiates standard and some more complex sponsored research and non-financial agreements when such agreements are not provided by the sponsor.Works collaboratively, under minimal supervision, with teams within Office of Sponsored Projects and appropriate University offices in the review and handling of various contractual issues (e.g., Discovery to Impact, Risk Management Office, Research Security Office, Office of the Vice President for Legal Affairs, and The University of Texas System Office of General Counsel)CONTRACT MANAGEMENTIndependently reviews terms and conditions of pre-award solicitations at the proposal stage and provides proposal exceptions for submission to the sponsor; reviews and finalizes contract modifications, including funding increments, extensions, and various revisions to terms and conditions; collaborates with other OSP functional areas on the handling of post-award contract issues including, but not limited to re-budgeting, invoicing, payment concerns and reporting issuesEnters and maintains thorough and accurate documentation, data and negotiation notes related to agreement and modification actions into UT Research Management Suite (UTRMS) and E-Share RepositoryCOMMUNICATIONResponds, or acknowledges, email or phone communication within 48 hours and communicate results of follow-up as appropriate. If volume does not permit timely follow up, communicate with the Assistant Director of Contracts and/or Associate Director of Contracting for assistance or guidance.Takes action or forwards correspondence as appropriate in a timely manner.Follows up on status of outstanding actions in a timely manner.Send appropriate award information to the department or sponsor, as requested.Demonstrates the ability to communicate effectively both orally and in written form.Serves as a contracts subject matter expert and resource to campus; respond to inquiries or requests for information in a timely mannerELECTRONIC DOCUMENTATIONEnters and maintains data and notes related to contract/agreement, modifications into UTRMS Log Correspondence in a timely manner.Saves pertinent budget, compliance, and contract/agreement documents into E-Share.Saves electronic communications, including contract negotiations, PI Memos, etc. into E-Share.Assists in training other Negotiators in processes related to electronic documentation and routing.RESEARCH COMPLIANCEReviews documentation upon receipt of agreement for compliance with University policies, federal and state law, including issues related to environmental health and safety, human subjects (IRB), animal subjects (IACUC), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costsCoordinates with Export Control Officer on review of potential export control risks arising from agreements; coordinate the execution of Technology Control Plans (TCPs) to ensure compliance with export control requirementsCoordinates with Information Security Office in review of potential information security risks arising from agreements; coordinate the execution of Confidential Data Control Plans (CDCPs) to ensure compliance with information security concernsOTHERTrains junior negotiators and administrative associates on Contracts teamLeads or assists the Assistant Director of Contracts and/or Associate Director of Contracting with drafting training materials, such as standard operating procedures, guidance documentsParticipates in professional development and attends conferences to remain current with standard and overall University, local, state and federal guidelines and regulationsMarginal/Incidental functionsOther duties as assigned