Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate in Austin, Texas
Course Scheduling and Management: Oversee scheduling courses for the department. Work with faculty leadership to resolve disputes and improve course scheduling. Implement college and departmental teaching loads and enrollment requirements. Oversee course inventory management, including updating Faculty and Student Electronic Tracking System (FaSET). Process Authorization to Teach Graduate Course form. Organize and retain student grade changes. Collect course syllabi and faculty CV's each semester and apply them to the UT Registrar site for public viewing. Serve as the administrator of Course Instructor Surveys (CIS/CES), grade reporting for Independent Study courses, Course Flags, Course Inventory Management, and VAPA proposals. Management of Student Employees: Post positions, interview and hire front desk/reception student workers to support the department. Train student workers and implement procedures/expectations within their positions. Ensure concerns are addressed/job duties are being completed. Schedule student worker shifts. Timesheet management. Serve as backup to front desk reception. Provide operational support for the department administrative office. Assistant to the Chair: Calendar management, including booking meetings and tracking various deadlines; travel coordination, as needed; process mail/email and field general phone calls directed to the chair; provide correspondence on behalf of the chair; provide daily opening/closing briefings to the chair; record and distribute meeting agendas and minutes. Room Reservation Management: Manage room reservations for the Department of Theatre and Dance buildings for organized courses. Serve as backup for non-curricular room reservations. Coordinate classroom/rehearsal spaces with Recreational Sports and General Purpose Classrooms using the Registrar website.Accreditation Liaison: Serve as staff liaison and organizer for the Southern Association of Colleges and Schools (SACS) and National Associations of Schools of Dance (NASD) annual accreditation processes.