Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, UT Health Austin, Dell Medical School in Austin, Texas
Support calendaring for several senior staff members and serve as the backup for support to the Executive Assistant. Assist 10th floor visitors locating correct conference rooms and offices.Regularly monitor supply levels and utilize existing UT procurement systems (UT Market, Pro Card, etc.) to order supplies/materials and process UTHA related expenses. Stock office supplies and break room supplies. Support FedEx shipping. Support materials management/procurement processes from order entry to invoice/payment processing.Submit and process all required UT documentation related to travel, reimbursements, and purchases using the universitys, Dell Medical Schools, and UT Health Austins existing processes and systems.Compose and prepare relevant correspondence, reports, presentations, materials, and notices, and assist with follow-up materials as requested. Develop and maintain dashboards and analyses in Smartsheet, Excel and other software programs. Maintain copies of documents for office files. Present regular status updates on assigned initiatives including escalation of issues, related timelines, and resourcing requirements.Assist in the coordination of UTHA-wide events and meetings, including getting quotes from caterers and event venues. Use online tools to track responses and attendance. Reserve meeting and event rooms.Perform other related duties as assigned.