Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Kendra Scott Women�s Entrepreneurial Leadership Institute in Austin, Texas
Process Management and ReportingResponsible for supporting Kendra Scott Womens Entrepreneurial Leadership Institute (KS WELI) programming through internal process development, reporting, and general operations. Internal processes include but are not limited to: creating and managing standard operating procedures, identifying project workflow and responsibilities, calendar and scheduling management, project management and prioritization, leading meetings with stakeholders and partners, and program application reviews.Manage the reporting process on a regular cadence, including monthly reporting for all channels and initiatives, quarterly reporting to stakeholders, and semesterly impact reporting. This includes tracking internal team key performance indicators and metrics by function. Responsible for distributing and managing feedback surveys in addition to aggregating and analyzing resultsProgramming and Communication SupportSupport programming of the institute through event and operational logistics and communications.Assist KS WELI sponsored events and programs, including catering arrangements, facilities scheduling, venue reservations, guest list management, and day of set up/takedown. Event support includes managing ordering processes, vendors and logistics leading up, during, and post-program. Operational logistics include but are not limited to: ensuring University policy is met, budget tracking, and working with campus, external, and vendor partners.Communications support includes marketing for applications and events, sharing opportunities with students, internal communications with stakeholders, promotional items, and donor relations materials. Support execution of all communications through various channels. These channels include website, email, Canvas, print materials, swag, slide decks, and cross-campus promotional opportunities.Administrative and OperationalLead strong customer service culture within the Institute and Kendra Scott Center. This includes greeting guests, providing service to callers or office visitors, or advising students on course or applications questions when applicable.Manage the procurement process of goods and services purchased for the Institute. This includes but is not limited to: catering, office supplies, computer equipment, program materials, transportation, and printing. Assist with contracts, policy compliance, travel requests, and reimbursements.Assist the Director and Assistant Director with Institute expense management through expense tracking, reconciliation, and reporting.Other DutiesMaintain an ongoing working knowledge of responsibilities associated with essential functions. Participate fully in support of other major Institute initiatives. Other duties as assigned