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UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate for Faculty Affairs in Austin, Texas

Strategic Administrative SupportProvide administrative support for various strategic programs and initiatives of the Faculty Affairs team. Work closely with leadership to understand project goals, develop and implement timelines and communication plans, maintain project files, track milestones, and see projects to successful completion.Administrative Executive SupportAssist in providing executive-level support for leadership in the Faculty Affairs portfolio, including calendar and appointment management (e.g., all meetings, business trips, conferences, teaching engagements, etc.). Screen and control flow of incoming communications and visitors to the teams offices and take appropriate action on messages, meeting requests, etc. Make travel arrangements (RTA, flights, reimbursements) and process business documents.Event Coordination and LogisticsCoordinate with units across campus during planning, arranging and implementation of Faculty Affairs programs, events, and initiatives. Schedule Faculty Affairs programs, events, and meetings.Document Maintenance and Financial ProcessingDocument and maintain Faculty Affairs reports, meeting minutes, and electronic communications. Maintain office files, to include electronic files and physical paper files. Assist with other administrative matters as assigned. Work with the Business Affairs team to initiate and complete financial processes for Faculty Affairs programs and initiatives.Perform other related functions as assigned