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SMX Proposal Coordinator in Austin, Texas

Proposal Coordinatorat SMX(View all jobs) (https://www.smxtech.com/careers/)

United States

SMX is looking for a Proposal Coordinator to support proposal development within our Growth Office team. This position is 100% remote.


  • Support the management, development, and submission of proposals; collaborate with Proposal/Capture Managers to coordinate proposal resources and schedule

  • Review proposal instructions, evaluation factors, and Performance Work Statements/Statements of Work (PWS/SOW) and use information to develop comprehensive compliance matrices, annotated outlines, and proposal templates

  • Develop, coordinate, and manage the distribution and collection of data calls for compilation of required teammate information

  • Active management, oversight, and communication of proposal status and all relevant solicitation and RFI deadlines to the proposal team, management, consultants, and subcontractors/partners

  • Respond to smaller-volume and lower-value solicitations, RFIs, and sources sought notices with minimal assistance

  • Continually seek improvement in processes and procedures that will ultimately improve the quotation and proposal turn-around time and the quality of offerings, with the goal of improving win rate and generating additional business

  • Support the development and implementation of processes for proposal management, coordinating with all Business Units and corporate functional areas

  • Ensure accuracy of proposal core data/information on templates and check drafts throughout the proposal process, especially following document recovery from color team reviews

  • Assist the Proposal Manager in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements

  • Support the development and management of MS SharePoint and Teams sites used for proposal development

  • Support corporate-wide training initiatives related to Proposal Center of Excellence proposal activities, templates, and processes

  • Mentor and cultivate Junior Proposal Coordinators through training and shadowing

Required Skills and Experience:

  • US citizenship required for work under DoD contracts

  • Four-year degree or equivalent experience

  • Minimum three years of experience working on a Proposal Development Team responding to DoD, Federal Civilian, and/or commercial solicitations

  • Must have a strong attention to detail and quality

  • Advanced critical thinking, problem-solving, and time management skills

  • Ability to handle and complete multiple projects under shifting priorities

  • Ability to work independently and utilize sound judgment in making decisions

  • Excellent verbal and written communication skills; strong writing and editing abilities

  • Advanced experience with Microsoft Office suite, particularly Word (strong understanding of Styles and other advanced features are a MUST), Excel, and Outlook as well as Adobe Professional

  • Must be able to lead/work as part of a group to develop new and innovative ideas for proposal responses

  • Demonstrate excellent interpersonal, communication, and customer service skills; able to work effectively with all levels of employees across the organization

Desired Skills and Experience:

  • Knowledge of Shipley process and APMP Body of Knowledge

  • APMP Foundations Certification

  • Understanding of Government contracting and solicitation/RFP processes

  • Knowledge of proposal content management systems setup and governance

Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, DC Metro, Florida, Hawaii, Maryland, and Massachusetts.

Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face.

SMX is committed to hiring and retaining a diverse workforce. All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information. Selected applicant will be subject to a background investigation. SMX is an Equal Opportunity/Affirmative Action employer.

Vaccination within 60-days of hire, or an approved accommodation, is a requirement of the position per Executive Order 14042 (unless precluded by State law). If a candidate is not vaccinated, they may request an accommodation once offered the position, and the accommodation must be granted prior to the employee starting in the position. Candidate will have 60 days to get vaccinated.