Job Information
HEALTH AND HUMAN SERVICES COMMISSION Program Specialist II in Austin, Texas
Job/Position DescriptionProgram Specialist II -servers in support of the various functions in Asset Management Office, Acquisitions Team. Work includes but is not limited to providing support, coordinating with other agency program areas such as purchasing, accounting and statewide property management for asset management related tasks and functions. Coordinate, train asset management statewide inventory coordinators and AMO team staff in daily functions of asset management program task completion related to job function duties. Serve as subject matter expert for support to external program area customers. Ensures compliance with the Comptroller of Public Accounts policies and procedures for agency property management. Prepares, review and provide special reporting related to program area key measures and inventory results data, used to maintain inventory systems and ensure updates are completed accordingly. Perform asset management duties include asset tracking, tagging, inventorying and updating system asset records. Review and provide guidance with purchase requisitions for asset related purchases in CAPPS workflow, ensuring appropriate asset coding is used. Educate and provide guidance to asset custodians in their roles and responsibility related to asset care and custodianship responsibility. Assist in the program analysis and make recommendations to management and implement approved procedural or policy changes to improve or comply with legislative changes. Keep records current and maintain asset management program files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Assist in other duties as needed. Essential Job Functionsand#149; Coordinates with asset management staff, internal and external program areas to ensure completion of asset related task and functions. Communicate via email making sure reports identifying asset update and corrections are being completed by statewide inventory coordinator roles. Perform analysis to create individual training needs. Train inventory coordinator roles to navigate and make entries into inventory system related to asset updates, acquisitions, and disposal methods. Provide training for multi-agency statewide annual inventory.and#149; Reviewing workflow asset containing requisitions and purchase orders to ensure correct asset coding is in place and recommend corrections when necessary.and#149; Analyzes internal program area asset processes, make improvement recommendations, and implement procedural or policy changes approved by management to improve operations and ensure program compliance with legislative mandates.and#149; Prepare, review, and provide management with specialized asset management reports providing status updates of asset management program area key measures to track task completion and ensure management set program objectives and goals are being met.and#149; Assist program management with the review, analysis and then makes recommendations to asset management on how to reduce risk associated to asset care. Recommend policies and procedures improvements and assists in implementation of approved changes.and#149; Coordinate, perform, schedule and conduct inventory spot checks with other program areas statewide. Make recommendations to program area to ensure compliance with asset management standards are met. Inventory, asset tag and update asset records with results where needed.and#149; Serves as program area subject matter expert in support of answering inquiries, trouble shooting, and asset manag https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=620885 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.