Job Information
Texas State University Program Administrator in Austin, Texas
Posting Information
Posting Number2025195
Posting/Functional TitleProgram Administrator
University Pay Plan TitleGrant Specialist
LocationAustin
DepartmentTexas Justice Court Training Center
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourceGrant
Monthly Salary$4,583.34
Job CategoryExempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Must be able to travel up to 50% of the time, including occasional nights and weekends.
Proven experience in organizing and overseeing events.
Demonstrated ability to communicate clearly and professionally in both written and verbal forms.
Excellent customer service skills including the ability to work effectively and courteously with a wide range of individuals
Skilled in working with groups, communicating effectively orally, and establishing rapport with others
Highly organized with a keen attention to detail and a knack for resourceful problem-solving.
Experienced in using software tools such as Microsoft Office, Canva, and Zoom.
Preferred Qualifications
- Bachelors in related field preferred
Job Description
Our office is currently seeking a Program Administrator to support our educational programs, serving judges, constables, and court staff throughout the state. This role involves managing both in-person and online events and conferences, maintaining our client database, and assisting with the development of judicial education resources. The successful candidate will also provide support to other teams within the office, including the education manager and legal team. We require someone with proven experience in conference management, strong customer service skills, and the capability to travel statewide. Our office is based in Austin. This position is eligible for partial work from home at the supervisor’s discretion.
Job Duties
Conference Management Duties:
Coordinate logistics with hotel staff, including meeting specifications, catering, and audio/visual requirements.
Arrange travel and accommodations for faculty, staff, and manage attendee rooming lists.
Collaborate with vendors to support event needs.
Develop and distribute educational and registration materials for courses.
Oversee on-site management at conferences, including registration, course monitoring, and hotel liaison.
Welcome attendees and serve as the primary point of contact at events; must be comfortable with occasional public speaking.
Manage setup and breakdown of audio/visual equipment and collaborate with service providers during events.
Handle packing, shipping, and transportation of materials and equipment for events.
Resolve any issues to ensure a positive experience for attendees, staff, committee members, and faculty.
Conduct post-event reporting and coordination with the office coordinator and accountant.
Oversee the management and operation of software for online conferences.
Maintain Client Database:
Guide clients through the database via phone and email.
Monitor continuing education credits for civil process program, including data collection and client follow-ups.
Ensure data accuracy and timely updates to client records.
Address client inquiries and resolve database-related issues promptly.
Develop Judicial Education Resources:
Schedule meetings, prepare agendas, and organize board related materials.
Develop and write content for flyers, brochures, publications, and other resource materials.
Support the legal team and faculty in creating educational and online learning materials.
Design marketing materials for promoting conferences and meetings.
Additional Information to Applicants
GRANT FUNDED POSITION LOCATED IN AUSTIN , TEXAS .
Currently working 4 days remotely and 1 day in office.
Some occasional nights and weekends may be required.
Job Open Date12/12/2024
Job Close Date (posting closes at midnight)01/05/2025
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/50783
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