Experience Inc. Jobs

Job/Position DescriptionDo you have a "can do" attitude, enjoy working on a dynamic team, and want to be a part of the fascinating field of Disease Surveillance and Epidemiology is the Office of the Chief State Epidemiologist?Under the general direction of the Healthcare Safety Unit Director in the Disease Surveillance and Epidemiology Section, performs complex administrative work for the Unit. Work involves handling administrative functions including preparing administrative procedures, monitoring invoice payments, handling suspense items, entering requisitions, reviewing, and submitting all travel requests, handling office supplies requests, preparing hiring and selection packets, ensuring participation in safety training, etc. Plans, develops, and implements work systems and procedures to promote operational efficiency and quality throughout the Unit. Develops procedures necessary to maintain efficient program operations. Performs responsible professional administrative and technical assistance work for all managers in the Unit and Unit staff. Coordinates completion of special assignments and responses to specific high-level requests. Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.(20%) Assigns, tracks, and approves tasks for the Unit in a professional, timely, and high-quality way. These tasks include invoice reviews, email requests, webinar support, data entry, purchasing, travel requests, and travel reimbursements that are requested by all Unit employees. Proofreads and approves tasks that are assigned to the Unit. Acts as initial approver and monitor purchasing requests requested by the Unit. Serves as a subject matter expert on administrative procedures for the Unit.(20%) Maintains a tracking system of all resources assigned to staff. Maintains an inventory on the status of program publications reviews and approval. Distributes and monitors responses to Unit assignments; maintains office supply closet and prepares orders as needed. Maintains management of all program directories and distribution lists. Maintains a tracking system of expenditures associated with purchase orders prepared by the Unit and notifies management if additional funds are needed.(20%) Analyzes current operations to determine the need for improvements in work systems and procedures. Plans, develops, and implements procedures to assist the Unit in maintaining effective business practices and daily operations. Writes new procedures, revises, and edits current procedures and ensures that the final product is approved and disseminated. Develops and maintains Unit Policy and Procedure Manual and index maintained in a shared network drive. Provides guidance to staff in the implementation and integration of new methods and procedures. Assist Director and Unit staff with any human resource policy questions. Reviews travel requests to ensure accuracy, proper format, and adherence to policies and procedures.(20%) Performs responsible professional technical assistance work for the Unit Director. Consolidates and completes responses to routine suspense items and special correspondence dealing with sensitive and confidential issues. Such items include but are not limited vacancy reports, in-state and out-of-state travel plans, monthly program events, etc. Consolidates responses to suspense items before submitting to Unit Director, when needed, for approval. Assigns or completes special assignments an https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=599343 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.