Job Information
UNIVERSITY OF TEXAS AT AUSTIN Graduate Program Coordinator II in Austin, Texas
Assist graduate advisers and various graduate committees in organization, scheduling, preparation, and reporting for meetings. Assist graduate advisers in tracking student information for milestones and progress reports. Assist students, graduate advisers, and faculty in arrangements for qualifying exams, comp exams, masters reports/theses, and prospectus and dissertation defenses. Disseminate to various programs, UT email lists and archive relevant graduate student fellowship and grant opportunities.Assist other staff in course scheduling, updating course catalogues and inventories. Complete FASET entry for graduate student individual instruction courses.Coordinate with other administrative staff for travel requests and arrangements for prospective graduate students, current graduate students, and non-employees associated with graduate student program activities.Coordinate arrangements for graduate student and graduate program activities including but not limited to colloquia, film series, speaker series, and graduate student organized conferences. Collaborate with financial staff for completion of OOEFs, contracts, POs, reimbursements and purchasing.Assist graduate committees, advisers, and graduate faculty in ensuring that information for program websites, brochures, catalogues, and online course descriptions is accurate and complete.Handle all graduate program related correspondence and applications for financial aid, admissions, teaching assistantships, assistant instructorships, fellowships and scholarships. Process TA/AI/GRA appointments in Workday.Maintain all graduate student files and assist graduate advisers and students in keeping track of deadlines and requirements and act as liaison with the Office of Graduate Studies, Graduate Admissions, Texas Global, and Human Resources. Assist with graduate student registration and grade reporting.Manage recruitment, continuing scholars, study abroad, professional development, and travel award scholarships. Assist scholarship committee by maintaining accurate records, managing applications, documentation, and spreadsheets of available funds and projected income and expenses. Create and manage scholarship payment documents.Prepare all reports pertaining to the Graduate Program. Maintain spreadsheets and databases of graduate students and program for use in production of ad hoc reports and university required reports. Meet all program, college, and university deadlines.Other assigned duties as necessary to meet programmatic requirements and goals.