Job Information
UNIVERSITY OF TEXAS AT AUSTIN Finance Manager, Walker Department of Mechanical Engineering, Cockrell School of Engineering in Austin, Texas
Financial Management:Works with the Director of Administration to manage the departments operating, designated tuition, and endowment budgets, including preparation and processing of budgets and budget update documents (BUDs).Oversees the appropriate management of research funding and supervises the post-award accountant. Ensures appropriate measures are in place to assist faculty with planning for budgetary needs, creating spending projections, tracking expenditures, reconciling projects monthly, account closeouts, budget transfers, document approval, no cost extensions, cost share reports, work statements, and any other account-specific need, including general troubleshooting.Oversees account structure including unit codes, subunit codes, and accounts ensuring accounts are requested and inactivated in a timely manner. Monitors account balances and process funding transfers.Maintains accounting records for all departmental accounts. Tracks financial and non-financial commitments. Conducts required monthly reconciliations; monitors discrepancies with account balances, reviews accounts for overages or deficits, insufficient funds, incorrect object codes, etc.; and processes corrections as needed.Supports efforts to ensure sound financial planning, budgeting, and account management processes are in place for the department and in compliance with UT processes and procedures.Serves as Cost Center Manager in Workday.Reporting:Provides detailed and reconciled budget reports on academic core funds to the Dean's Office quarterly, utilizing IF2 reports and reconciling in LMM modules.Prepares models, forecasts, and financial projections. Prepares recurring and ad hoc reports such as budget to actual and outlook reports including reserves, risks, and opportunities for the Chair, Associate Chair, and Director.Coordinates the development and distribution of reports for financial and non-financial data for the department.Collaborates with university offices on the development of reports to meet school need.Develops systems and processes to track information and ensure a high degree of data integrity.Business Operations:Serves as Electronic Office Manager (EOM) in the university's mainframe accounting system and as the departmental contact and expert on that system.Responsible for assisting the Director with personnel administration and daily administrative operations for the department.Assist Director and Associate Chair with Supplemental Teaching budgets.Coordinates Independent Contractor requirements for Workday HR Partner to process.Manages all VIP gift deposits.Acts as back-up for departmental IT purchasing.Acts as back-up for Department Travel Coordinator (VE5, VE6, VP5), Accounts Payable (VPE, VP1, VP2) during extended absences.Collaborates with the Inventory Coordinator to locate tagged items; this includes preparing the self-tagging form for ME inventory via the purchasing form.Supports a culture of continuous improvement, effective training, and organizational excellence.Supervision:Serves as a departmental expert on all aspects of travel, entertainment reimbursements, procurement, departmental inventory reporting, senior design project program administration and pre- and post-award grants and contracts administration through supervision of five FTE administrative staff. Oversees all their administrative functions, document approval, and any other account-specific need, including general troubleshooting.Reviews and approves all documents generated in DEFINE, PointPlus, FRMS, WORQS, and other UT electronic document systems.