Job Information
UNIVERSITY OF TEXAS AT AUSTIN Events Coordinator in AUSTIN, Texas
Forge Strong Relationships: Maintains regular communication with university departments, industry members, special interest groups, and external agencies to ensure program successDrive Improvement: Proactively recommends new policies and procedures to enhance program activities and outcomes. Generates reports and identifies areas for continuous improvementEvent Planning and Execution: Collaborates closely with the CII Events Team and CII Event Manager to plan, develop, and coordinate marketing, meetings, events, and conferences. Coordinates speaker logistics, including tracking, contracting, and potentially recruiting. Coordinates vendor relationships, including caterers, hotel/venues, printers, and others. Assists with staffing coordination and ensures smooth on-site logistics during events. May develop and coordinate promotional materials for events. Assists with sponsor recruitmentFinancial Management and Reporting: Works with CII's Financial Team to develop and monitor budgets, processes event-related contracts, and coordinates staff travel planning. Manages reimbursement for staff, external consultants, and any other relevant participantsPerforms other related duties as assigned