Job Information
UNIVERSITY OF TEXAS AT AUSTIN Dean's Scheduler and Administrative Associate in Austin, Texas
Complex Calendar Management. Manage the deans schedule. Schedule appointments and meetings, coordinate resources, and prepare meeting materials. Monitor and maintain the deans calendar each day with ability to adapt and make changes as situations evolve.Act as lead coordinator for various Deans Office events to include leadership retreats, annual holiday luncheon, and miscellaneous faculty meetings. Draft invitations, arrange and receive catering, reserve rooms, and assist with event set-up and tear-down.Maintain sensitive personnel information files, both digital and physical. Exercise absolute discretion regarding sensitive matters. Prepare correspondence, memorandums, and emails on behalf of the Dean. Ensure smooth flow of communication between various administrative sections. Work with Finance Manager and Assistant Dean for Administration to ensure compliance and facilitate financial planning. Coordinate Deans travel: secure lodging, arrange flights, and reconcile expenses upon completion.Assist the Director of Dean's Affairs with various other special projects in the Deans Office.