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Job/Position DescriptionContract Specialist IV, Under the supervision of the Contract Management Section Financial Branch Manager, administers the billing process and eligibility monitoring functions for contract billings. With minimal supervision, and with extensive latitude for the use of initiative and independent judgment, performs highly advanced, senior level, technical and consultative work. Processes contractor invoices for payment, verifies supporting documentation, monitors spending trends of each contractor and reports to contractors identified as at-risk for lapsing program funds to the contract managers. Responsible for maintaining various contract reporting and tracking databases, including the analysis of contract financial information, preparing highly professional management reports for contracts, and other pertinent data as it relates to contract management. Performs contract files maintenance, data enters into contractor database, processes requisitions for client services contracts, and maintains centralized filing system. Responsible for monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies and procedures. Coordinates with contractors and other areas of the Department on voucher corrections and adjustments when appropriate. Responsible for Purchase Order Adjustments when appropriate. Works closely with program and unit staff to provide training and technical assistance to DSHS staff and contractors when appropriate. Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the unit and program areas.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.EJF1: Reviews and approves contractor voucher requests for payment. Coordinates with contractor for voucher corrections and adjustments when appropriate. Completes highly technical review of contractor reports. Processes purchase order adjustments as appropriate. Acts as liaison to program staff and other agency staff regarding contractor voucher corrections and adjustments, and on issues related to contractor reports. Monitors tracking systems for voucher requests to assure that vouchers are being received and paid.(35%)EJF2: Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the contracting unit and program areas. Maintains contract files, data enters into contractor database, processes requisitions for client services contracts, and maintains centralized filing structure. Develops, coordinates and adheres to policies, procedures and guidelines for programs within the agency in relation to contract management.(30%)EJF3: Monitors and evaluates billing and/or performance measure reports. Reconciles biannual or quarterly financial status reports. Keeps Contract Manager informed of any identified issues with billing and performance measure reports.(15%)EJF4: Coordinates the development and analysis of data in order to write required reports needed to obtain and maintain federal and state funding for client service contracts. (10%)EJF5: Prepares management reports, correspondence and other materials on client service contracts such as expendit https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=588040 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.