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AUSTIN ISD BD Specialist Project Management Information System in Austin, Texas

MINIMUM QUALIFICATIONS: A Bachelors degree from an accredited college or university is preferred. Incumbent must have a minimum of two (2) years of experience in construction management; architectural, engineering, or facility management; facility condition assessment; or any combination thereof. Incumbent must also have two (2) years of experience working in a project management services environment with an emphasis on Procore and other Project Information Management Systems (PMIS). Prior financial, budgetary, and procurement experience is preferred.\ \ SKILL REQUIREMENTS: This position requires knowledge of construction project processes. As this position may involve overlapping projects and deadlines, incumbent must be able to manage time effectively and efficiently to coordinate work and collaborate with others. Incumbent must be computer literate with proficiency in Microsoft Office software. Incumbent must demonstrate knowledge of databases, Structured Query Language, and report writing software, with a preference for internet-based systems related to project management and project accounting. Additionally, knowledge of applications such as Procore, eBuilder, Primavera Unifier, AutoCAD, Revit, MS Power BI, Tableau, Primavera P6, MS Project, Smartsheets, and Google Sheets is preferred. This position requires the ability to work with customers to discern their needs and effectively meet expectations. Incumbent must be able to gather, assemble, correlate, and analyze facts to devise solutions to problems.\ \ JOB PURPOSE AND RESPONSIBILITY: Incumbent must be able to maintain a Project Management Information System and enhance as needed. Routine responsibilities include day-to-day software operation support for internal staff and external business partners. This position is responsible for writing reports and analyzing data as requested for program and project management use. All work is performed in accordance with the policies of the Construction Management Department and Austin ISD.\ \ ESSENTIAL FUNCTIONS:\ Assist in maintenance of the Project Management Information System (PMIS) data and applications by o developing, configuring, and updating PMIS system modules as needed.\ - configuring PMIS module workflows and user interface forms.\ - managing internal and external user accounts and user group access permissions.\ - and managing users access to navigation menus based on user group roles.\ Incumbent will investigate user issues and document the issue including error messages. If unable to resolve the issue, Incumbent will submit service requests to the software vendors support team and work with them to resolve the issue.\ Support managers functions as needed, including the coordination of, development of, maintenance of, and assistance with all PMIS including, but not limited to system reports, system data and applications, user and web interfaces, user instruction systems and manuals, and technology systems.\ Assist in training internal staff and external business partner users in the use of the PMIS. Incumbent will facilitate training sessions in person or using an online meeting application.\ Assist supervisor in implementing PMIS initiatives, updates, and standard maintenance, including mass data entries to a module or developing a new module in instances where the system doesnt include one for the desired purpose.\ Maintain facility condition documents, update facility management records.\ Develop and maintain PMIS reports as needed, including, but not limited to Community Bond Oversight Committee (CBOC) monthly meetings and semi-annual reports to the board.\ Provide technical assistance to users, both internal and external to Austin ISD and the Construction Management Department (CMD), upon request.\ Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that promote a culture of respect and focus on achieving equitable outcomes.\ \ OT ER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.\ \ PHYSICAL EFFORT AND WORK ENVIRONMENT: Work is performed in a standard office environment and throughout the District. Some travel is required to Austin ISD campuses and facilities. This position requires sitting, standing, and some lifting. Regular attendance is required for this position.\ \ PERSONAL WORK RELATIONSHIPS: This position reports directly to the Facilities Information Systems (FIS), receives general instruction on day to day responsibilities, receives detailed instruction on special projects, and responds to requests from faculty and staff. Work is reviewed by supervisor or other administrator. Incumbent will have contact with faculty and staff, co-workers, outside vendors, consultants, and the general public. The purpose of this contact is to give and receive information (e.g., answer questions, solve problems, and discuss department programs.)