Job Information
UNIVERSITY OF TEXAS AT AUSTIN Assistant Director for Faculty and Staff Operations, Butler School of Music in Austin, Texas
Faculty Affairs: Manage Faculty HR lifecycle, including recruitment (Interfolio), Faculty Hiring administration, onboarding, Comprehensive Periodic Review (CPR), Promotion and Tenure Support (PandT), and Annual Merit Review Support. Responsible for faculty appointment correspondence (visa approval cycle, faculty leave paperwork, faculty awards). Advises Director, as needed, on HR matters related to faculty (e.g., faculty workload, leaves, and miscellaneous faculty-related matters). Proactively communicates and coordinates with Director of Faculty Affairs Office within the Deans Office to align with dean and provost-level approvals.Department HR Rep (Staff HR): Manages Butler School of Music staff lifecycle: Recruitment, onboarding, manager training (performance management expectations), annual appraisals, and offboarding. Serves as HR Partner for Human Capital Management (HCM) system (Workday). Responsible for knowing and staying current with HR law, UT policy and best employment practices (i.e., I-9 employment authorization, background checks, timesheets, etc.). Maintains updated staff way-finding materials (safety plans in coordination with building manager), staff communication listserv, organization chart, website directory, and any department-specific materials and guidance that support the employee experience within the department. Includes communication and coordination with Director of Human Resources Office within the Deans Office to align with dean and Central HR-level approvals.Staff Management: Manage direct-report salaried staff, including Registrar and Graduate Coordinator. Co-manage Assistant to the Director and Piano Technicians. Co-management includes serving as point of contact for scheduling and leave situations. Responsible for performance management, training identification, annual appraisals, and cross-training, as needed.Office Operations: Strategic partner with Director in overall staff management and administrative leaves. Includes quality assurance for building presentation in partnership with building manager (e.g., posters, monitors, public presentation). Identifying and anticipating gaps in service (e.g., office supplies, copier, water), scheduling (e.g., conference rooms), and event scheduling (e.g., staff events, faculty events that overlap with public facing events and use of space). Manage internal communication messaging to faculty and staff anticipating any relevant operational updates/changes for department. Serve as administrator for DocuSign, Define DPUSER, and coordinates with building manager for key and building access.Business Office: Faculty/Staff Budgets: Responsible for coordinating with Financial Officer on faculty and staff budget transactions, as needed, throughout the year. Responsible for seasonal (surge) effort, typically occurring during the BUD and Merit cycles from March July. Reviews and advises, as needed, on soft funding budget for NTT faculty review and management.Executive Committee Coordination: Coordinate with Associate Director and Director to create committee agenda and manage committee calendaring. Manage CPR/Post-Tenure review material collection and distribute as needed. Assign sub-committee members to review and write reviews. Collect and share out to council. Conduct surveys for votes from committee members. For Faculty Annual Reports: Communicate materials and due dates. Coordinate with Registrar to share out CIS reviews to committee.