Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst III in Austin, Texas
Job/Position DescriptionAdministrative Assistant III and#150; Starting Market Rate Salary $40,197.70The Administrative Assistant III provides complex technical and administrative support to the Regional Director (RD) and professional administrative staff. The Administrative Assistant compiles data and prepares statistical reports, as well as ongoing program reports, by using automated systems and spreadsheets; creates forms and other appropriate tracking systems to ensure program complies with Regulatory Services Division requirements and objectives. Work involves disseminating information, maintaining file systems, and performing internal administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgement. Trains others and acts as lead. Maintains strict confidentiality of all incoming and outgoing information; and performs other duties as assigned by the RD. The state of Texas offers many benefits{target="blank"} to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program{target="blank"}, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits{target="blank"}, a lifetime monthly retirement annuity{target="blank"}as well as 401(k) and 457 Programs{target="blank"} under the Employees Retirement System of Texas. Essential Job Functionsand#183;Contributes to the effective and efficient operations of the regional office by performing administrative functions assigned by the Regional Director. and#183;Prepares and disseminates information concerning agency programs and procedures. and#183;Prepares and distributes correspondence, reports, forms, and documents as assigned by the Regional Director. and#183;Performs administrative functions including tracking assignments, schedules, and coordinating meetings; typing, composing, and proofreading correspondence, forms, letters, and memoranda for accuracy and maintains workload analysis of all staff vacancies. and#183;Maintains copies of all purchase vouchers and/or forms signed by the Regional Director and maintains for tracking purposes (reimbursement for renewal of professional registration fee, travel reimbursement, contract/application for advance travel, corporate card, 4186, etc.)and#183;Manage and maintain schedules and travel arrangements for the Regional Director or designee and program and administrative staff as needed. and#183;Maintains strict confidentiality of all administrative and program information. and#183;Maintains filing, records keeping, and records management systems. and#183;Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work. and#183;Is responsible and accountable for state-issued credit card purchases on assigned card and complies with all procurement card policies and procedures, reconciles statements of CBA billing and ensures timely reconciliation to State Office. and#183;Responds to inquiries regarding rules, regulations, policies, and procedures. and#183;Plans meetings, conferences, and seminars. and#183;Participates in planning https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/jobprofile.cfm?szOrderID=614678 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.