Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Assists the Knight Center leadership with travel and scheduling of appointments, and help manage communications. Greets visitors, answers telephone, and manages and orders supplies for the Center.Completes APS, Independent Contractor, PIF, and other university required forms for consultants in a timely fashion. Perform all university required steps for contractual agreements and track process through completion.Maintains up-to-date knowledge of and documentation of all processes and practices in areas of responsibility. Works with School of Journalism staff and Moody College of Communication staff to follow appropriate procedures.Manages all procurement duties for the Knight Center by assisting with Pro-Card transactions and reconciliations, creating purchasing documents using DEFINE and POINT PLUS, processing all payment vouchers, entertainment expenditures, OOEFs, deposits, etc.Oversees the registration and logistics for Knight Center events by obtaining pricing quotes, developing menu options, securing hotel room blocks, working with a travel agent to coordinate flights, managing and ordering supplies, and tracking related expenses.Other related functions as assigned.