Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Clerical. Provides records management and processing including document coding, filing, and records disposal requests. Maintain SharePoint sites and provide guidance on file management, especially records relating to building inspections. Provides research and data within assigned department(s). Track training and update standard operating procedures. Creates and routes documents through DocuSign to include OOEFs and invoices. Provide clerical support as needed.Purchasing. Processes approved requisitions following university policies and procedures using purchase orders, online accounts, or ProCard as needed.Invoicing. Receive, review, and submit invoices for payment using Tracker. Respond to issues as they arise and communicate with staff when additional information or corrections are needed. Follow up with issues promptly.Travel. Makes lodging and transportation arrangements on behalf of staff with approved request. Communicates with staff when needed to resolve issues that may arise. Administers travel credit card and reconciles account monthly.Inventory. Assist with annual physical inventory. Submit updates through UT's inventory system, CCART.Front Office. Provide backup to front office admin when they are unavailable by answering phones, greeting visitors, receiving and distributing mail. Order office supplies on behalf of departments.