Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Food Management System (FoodPro) Invoices: Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process up to 500 invoices efficiently weekly and accurately while meeting internal weekly invoice submission deadlines. Scan copies of the entered invoices into internal server folder connected to UHD Accounting and rename the files based on vendor and location. Send out weekly reminders to UHD managers to submit and sign invoices. Review, audit, enter, research, and submit invoices for payment to the UHD Accounts Payable team. Non-FoodPro Invoices: Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate, submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable. Customer Service: Receive invoices from various UHD units via email, scanner, and in-person delivery. Provide customer service in person, by phone, or via email to assist and respond to questions from students, staff, and vendors. Attend required dining, vendor, and UHD meetings. Work to identify and establish process efficiencies and create standard operating procedures.Collaborate with other team members. Other duties as assigned.