Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Provide reception services for the Briscoe Center. Serve as the first point of contact to welcome visitors. Receive and distribute Briscoe Center deliveries. Answer multi-line telephone system, email inquiries, and walk-in visitor questions in a professional, informative manner. Maintain surveillance using electronic monitoring equipment. Report all emergencies or irregularities and take appropriate action to remedy problems noted and/or reported. Assist in the overall clerical functions of a fast-paced administrative office. Perform general office functions working with Word, Excel, and Outlook programs.Process payment vouchers for purchase requisitions or other payments as needed through *DEFINE, Point Plus, and UT Market. Process requests and reimbursements for staff and VIP guests of the Center and maintain related logs.Order equipment and supplies from various vendors, verify delivery, resolve delivery conflicts, process payment to vendors.Reconcile cash register and credit card reports with deposit documents. Prepare daily deposits.Manage credit card transactions for department, coordinate supporting documents and submit payment vouchers.Act as Department Records Management contact.Other duties as assigned.