Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Maintaining a confidential office environment while providing reception services for the Occupational Health Program lobby. Diplomatically triaging stressful situations to direct clients to appropriate resources while using initiative and judgment to manage competing priorities.While exercising initiative and judgment, routine administrative duties will include composing correspondence, processing documents involving sensitive timelines, data entry to confidential databases, calendaring, and conference room oversight. Actively participate in staff meetings.Work with vendors to set up Purchase Orders and Contracts as needed and paying invoices for those services once rendered.Communicates and collaborates on ad-hoc projects and initiatives, as assigned.Run reports from the electronic medical record (EMR) system to bill departments quarterly.Makes supply orders which may include medical supplies, vaccines, and office supplies.Assists unit staff to update HR website information, as requested.Supports the HR Office Manager with multiple administrative tasks for assigned HR units.Supports HR operations through management, tracking and compliance of the University record retention and financial policies related to documents within Human Resources.Other related functions as assigned.