Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate for Partnership and Strategic Initiatives in AUSTIN, Texas
Coordinate logistics for meetings, conferences, and events hosted by the PSI team, including scheduling, room reservations, catering arrangements, and technology setup. Ensure compliance with university policies, procedures, and regulations related to financial transactions, procurement, and event planning. Organize and complete administrative functions for the PSI team. This includes completing and submitting professional card (pro-card) logs, creating and submitting official occasions and other expense forms (OOEFs), managing calendars, scheduling meetings with campus partners, assisting with travel accommodations and processes, and monitoring expenses. Prepares materials for meetings. Works with confidential and time-sensitive materials. Stay informed about relevant policies and procedures (i.e. credit card use, travel card use, and purchasing), communicating updates to the PSI team as necessary. Maintain accurate records and documentation to support compliance efforts. Perform other duties as assigned by the Director. Manage day-to-day office operations for the PSI team within University Housing and Dining. Oversee office operations, including managing supplies, equipment, and facilities, and assisting with budget tracking and expense reconciliation. Maintain databases and tracking systems to organize information related to partnerships, strategic initiatives, and other relevant activities. Assist students with inquiries, requests, and concerns related to residence life policies, procedures, and services, demonstrating a commitment to student success and well-being. Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability to changing priorities. Provides service for internal stakeholders. Collaborate effectively with other departments within University Housing and Dining. Participate in centralized UHD planning and efforts as needed. Serve on departmental committees as needed. Provide support for residence life search processes. Assist with the preparation and distribution of communications, reports, and presentations on behalf of the PSI team, ensuring professionalism and accuracy. Serve as a point of contact for campus and community partners. Communicate professionally with external partners, vendors, and community members to facilitate partnerships and collaborations. Foster a positive work environment, promoting teamwork, mutual respect, and open communication.Stay current with industry trends, best practices, and emerging technologies relevant to administrative support and strategic initiatives in higher education. Seek opportunities for professional development and skill enhancement to improve job performance and contribute to the overall success of the PSI team.